COMMUNITY SERVICES COMMITTEE

MINUTES

May 9, 2011 – River Valley Room

PRESENT

B. Anderson, D. Loken, K. Diotte, *S. Mandel

*Mayor S. Mandel is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300

ABSENT

L. Sloan

ALSO IN ATTENDANCE

Councillors A. Sohi, B. Henderson, J. Batty, K. Leibovici, T. Caterina

T. Cleveley, Office of the City Clerk

S. Bell, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Emergency Medical Services Transition, Averages and Trends ( L. Sloan) 4 5.2 Update on Work of the Panhandling Advisory Committee 4 6.1 Seniors' Centres Plan 2011-2021 4 6.2 Community Investment Hosting Grant - Community Services Advisory Board - Community Investment Hosting Grant Recommendations for March 2011 6 6.3 Art of Living - Artifacts Centre and Archives Storage Strategy 6 6.4 Possible Funding for Seating Replacement at Commonwealth Stadium 7 6.5 Additional Information Regarding Seating Replacement at Commonwealth Stadium 7 6.6 Corporate Performance Measures - Draft Target Setting - Improve Edmonton's Livability 8 7. RESPONSES TO COUNCILLOR INQUIRIES 9 7.1 Telus World of Science (J. Batty) 9 8. PRIVATE REPORTS 10 8.1 Civic Agency Recruitment - Short Listing 10 9. NOTICES OF MOTION 11 10. ADJOURNMENT 11	Carried Carried None See Minutes See Minutes See Minutes None None Carried Carried Action Carried Action Action Carried Action Action Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 2

1.4 Protocol Items 2

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Emergency Medical Services Transition, Averages

and Trends ( L. Sloan) 4

5.2 Update on Work of the Panhandling Advisory

Committee 4

6.1 Seniors' Centres Plan 2011-2021 4

6.2 Community Investment Hosting Grant - Community

Services Advisory Board - Community Investment

Hosting Grant Recommendations for March 2011 6

6.3 Art of Living - Artifacts Centre and Archives

Storage Strategy 6

6.4 Possible Funding for Seating Replacement at

Commonwealth Stadium 7

6.5 Additional Information Regarding Seating

Replacement at Commonwealth Stadium 7

6.6 Corporate Performance Measures - Draft Target

Setting - Improve Edmonton's Livability 8

7. RESPONSES TO COUNCILLOR INQUIRIES 9

7.1 Telus World of Science (J. Batty) 9

8. PRIVATE REPORTS 10

8.1 Civic Agency Recruitment - Short Listing 10

9. NOTICES OF MOTION 11

10. ADJOURNMENT 11

Carried

None

See Minutes

None

Carried

Action

Carried

Action

Carried

Action

Carried

None

DECISION SUMMARY
ITEM				DECISION
1.	CALL TO ORDER AND RELATED BUSINESS
1.1	Call to Order
			Councillor B. Anderson called the meeting to order at 9:34 a.m.

1.2	Adoption of Agenda
		Moved D. Loken:
			That the May 9, 2011, Community Services Committee meeting agenda be adopted.
		In Favour:		Carried
			B. Anderson, D. Loken, K. Diotte, S. Mandel
		Absent:
			L. Sloan
1.3	Adoption of Minutes
		Moved D. Loken:
			That the April 11, 2011, Community Services Committee meeting minutes be adopted.
		In Favour:		Carried
			B. Anderson, D. Loken, K. Diotte, S. Mandel
		Absent:
			L. Sloan
1.4	Protocol Items
			There were no protocol items.

2.	ITEMS FOR DISCUSSION AND RELATED BUSINESS
2.1	Select Items for Debate
			The following items were selected for debate: 6.1, 6.3, 6.4, 6.6, 7.1 and 8.1.

2.2	Requests to Speak
		Moved K. Diotte:
			That Community Services Committee hear from the following speakers and that Items 6.3 and 7.1 be heard in panels: 6.1 Seniors’ Centres Plan 2011-2021 * S. Hallett, Edmonton Seniors Coordinating Council 6.3 Art of Living - Artifacts Centre and Archives Storage Strategy * V. Stephen, Edmonton Heritage Council * D. Ridley, Edmonton Heritage Council 7.1 Telus World of Science (J. Batty) * G. Smith, Edmonton Space & Science Foundation * G. Syme, Edmonton Space & Science Foundation * E. Newell, Edmonton Space & Science Foundation
		In Favour:		Carried
			B. Anderson, D. Loken, K. Diotte, S. Mandel
		Absent:
			L. Sloan
2.3	Requests for Specific Time on Agenda
		Moved K. Diotte:
			That the following item be made time specific: *7.1 Telus World of Science (J. Batty) - 2nd item at 1:30 p.m.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING

There were no reports released early as part of this agenda.

STATUS REPORT

5.1

Emergency Medical Services Transition, Averages and Trends (L. Sloan)

Moved K. Diotte:

That the revised due date of June 13, 2011, be approved.

Community Svcs.

Due Date: Jun. 13, 2011

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

5.2

Update on Work of the Panhandling Advisory Committee

Moved K. Diotte:

That the revised due date of June 27, 2011, be approved.

Community Svcs.

Due Date: Jun. 27, 2011

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

REPORTS

6.1

Seniors' Centres Plan 2011-2021

R. Smyth, Community Services Department, made a presentation.

S. Hallett, Edmonton Seniors Coordinating Council, made a presentation and answered the Committee's questions.

R. Smyth, R. Jevne and L. Cochrane, General Manager, Community Services Department; and T. Cleveley, Office of the City Clerk, answered the Committee's questions.

Moved S. Mandel:

Alternative Transportation for Shuttling Seniors

That Administration provide a report to Community Services Committee outlining whether vans or taxi cabs can be used to shuttle seniors to Seniors' Centres.

Community Svcs.

Due Date: Aug. 22, 2011

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

Moved B. Anderson:

1. That the title of Recommendation 7 (page 38) as outlined in Attachment 1 of the May 9, 2011 , Community Services Department report 2011CSR006, be amended as follows:

“Explore the Need for Seniors Services and a Seniors' Centre in Southwest Edmonton (South of Whitemud Drive, both North and South of the North Saskatchewan River).”

Community Svcs.

2. That Community Services Committee recommend to City Council:

That the Seniors' Centres Plan 2011-2021, as revised and outlined in Attachment 1 of the May 9, 2011, Community Services Committee Report 2, be approved.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

6.2

Community Investment Hosting Grant - Community Services Advisory Board - Community Investment Hosting Grant Recommendations for March 2011

Moved K. Diotte:

That Community Services Committee recommend to City Council:

That the Community Investment Hosting Grant awards as outlined in Attachment 1 of the May 9, 2011 , Community Services Advisory Board report 2011CAAB04, in the amount of $7,306.25, be approved.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

6.3

Art of Living - Artifacts Centre and Archives Storage Strategy

R. Smyth, Community Services Department, made a presentation.

V. Stephen and D. Ridley, Edmonton Heritage Council, made a presentation and answered the Committee's questions.

R. Smyth, R. Jevne, K. Ivany, L. Cochrane, General Manager, Community Services Department, answered the Committee's questions.

Moved K. Diotte:

1. That the May 9, 2011, Community Services Department report 2011CSR003 be received for information.

Sharing Archives Facility With Other Organizations

2. That Administration provide a report to Community Services Committee outlining the possibility of sharing a facility with the University of Alberta, Provincial Archives, the Federal Government or other Civic Departments.

3. That Administration contact Corporate Properties Branch to see if there is a 20,000 square foot building that could be purchased and renovated to meet the needs of the City Archives.

Community Svcs.

Due Date: Aug. 22, 2011

Community Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

6.4

Possible Funding for Seating Replacement at Commonwealth Stadium

R. Smyth, E. Ehrman, L. Cochrane, General Manager, Community Services Department, answered the Committee's questions.

Motion on the Floor at City Council

Moved A. Sohi – K. Leibovici (Made at the April 6/7, 2011, City Council meeting):

That $4 million be allocated for the first phase of seating replacement at Commonwealth Stadium, with source of funds being the Financial Stabilization Reserve and that the balance ($8 million) be phased in the 2012-2015 Capital Priorities Plan.

Moved D. Loken:

That Community Services Committee recommend to City Council:

That the Motion on the Floor be passed.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

Moved S. Mandel:

Commonwealth Stadium - Seat Surcharge and Cost Recovery

That Administration provide a report to Community Services Committee outlining the feasibility of a seat surcharge at Commonwealth Stadium and the opportunity of selling the existing seats to recover costs of seating replacement.

Community Svcs.

Due Date: Aug. 22, 2011

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

6.5

Additional Information Regarding Seating Replacement at Commonwealth Stadium

Moved K. Diotte:

That the May 9, 2011, Community Services Department report 2011CSR005 be received for information.

Community Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

6.6

Corporate Performance Measures - Draft Target Setting - Improve Edmonton's Livability

L. Rosen, Chief Financial Officer and Treasurer; H. McRae and L. Cochrane, General Manager, Community Services Department, made a presentation and answered the Committee's questions; and T. Cleveley, Office of the City Clerk, answered the Committee's questions.

Moved B. Anderson:

That Attachment 2 of the May 9, 2011, Finance and Treasury Department report 2011SM9968 be amended as follows:

That the bullet under the 10-year Recommended Target, Corporate Measure 2.1.1, be deleted and replaced with: "During the next three years (2011-2013), the Administration work to appropriately define “volunteerism” to assist in establishing a baseline number and within that timeframe a 10-year target be developed."

Community Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

Moved B. Anderson:

That Attachment 2 of the May 9, 2011, Finance and Treasury Department report 2011SM9968 be amended as follows:

That in the paragraph under 3-year Recommended Target, Corporate Measure 2.1.2. the word “maintain” be replaced with the word “increase.”

Community Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte

Absent:

L. Sloan

Moved B. Anderson:

That Attachment 2 of the May 9, 2011, Finance and Treasury Department report 2011SM9968 be amended as follows:

That in the paragraph under 3-year Recommended Target, Corporate Measure 2.1.3. the word “maintain” be replaced with the word “increase."

Community Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte

Absent:

L. Sloan

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Telus World of Science (J. Batty)

G. Syme, G. Smith and E. Newell, Edmonton Space & Science Foundation, made a presentation and answered the Committee's questions.

R. Smyth and L. Cochrane, General Manager, Community Services Department, answered the Committee's questions.

Moved B. Anderson:

That Community Services Committee recommend to the June 1, 2011, City Council meeting:

That a $3.5 million commitment be made to fund Phase 1 (temporary traveling exhibits) TELUS World of Science Master Plan expansion from the Financial Stabilization Fund, subject to the Province matching $3.5 million in funding.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

Moved B. Anderson:

That Community Services Committee recommend to the June 1, 2011, City Council meeting:

That an updated capital profile on the full TELUS World of Science Master Plan expansion be brought forward as part of the 2012-2014 Supplementary Capital Budget Adjustment.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

Moved B. Anderson:

TELUS World of Science Expansion Master Plan - Timeline and Funding

That Administration work with the TELUS World of Science and provide a report outlining an expanded timeline and funding arrangement for the TELUS World of Science Master Plan expansion.

Community Svcs.

Due Date: Aug. 22, 2011

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte, S. Mandel

Absent:

L. Sloan

PRIVATE REPORTS

8.1

Civic Agency Recruitment - Short Listing

The Committee met in private at 11:17 a.m., pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 11:24 a.m.

The Committee met in private at 3:34 p.m., pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:36 p.m.

Moved K. Diotte:

That the Civic Agency Recruitment – Short Listing verbal report be received for information and remain private pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

B. Anderson, D. Loken, K. Diotte

Absent:

L. Sloan

NOTICES OF MOTION

Councillor B. Anderson asked whether there were any Notices of Motion. There were none.

10.

ADJOURNMENT

The meeting adjourned at 3:36 p.m.

______________________ ______________________

Chair City Clerk