EXECUTIVE COMMITTEE

MINUTES

May 23, 2012 – River Valley Room

PRESENT

S. Mandel, T. Caterina, B. Anderson, B. Henderson, D. Loken

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, D. Iveson, J. Batty, K. Leibovici

S. Farbrother, City Manager

L. Sahli, Office of the City Clerk

N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 3 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1. Select Items for Debate 3 2.2. Requests to Speak 3 2.3. Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1. Strategies to Facilitate Business Development in the Planned LRT Routes 4 5.2. Historical Significance of the Area of 96 Street - Church Street (S. Mandel/J.Batty) 4 5.3. Arts Visioning Committee Business Case 5 5.4. Funding Sources for Non-governmental Facilities (S. Mandel)/Telus World of Science Project - Long Term Financial Implications - Facility Funding Strategy for Civic Partners and Other External Organizations 5 5.5. Future Budgets for Pay-As-You-Go Priority Capital Projects 5 6. REPORTS 6 6.1. Renewal Energy Task Force Report 6 6.2. Green Building Plan 7 6.3. Bitumen Royalty in Kind Program Status 8 6.4. Relocation of Utilities - The Quarters Downtown 8 6.5. Notice of Intention to Designate - St. George's Anglican Church as a Municipal Historic Resource 9 6.6 Public Consultation and Indices for 2013 Budget - Public Involvement Process - Budget and Services 9 6.7. 2012 AUMA Resolutions - Proposed by the City of Edmonton 10 6.8. Development of a Code of Conduct for Members of Council 10 6.9. Funding Program for Taxi Plate Applicants - Bridge to Transit Operations Course 11 6.10. Grant Program to Purchase Late Model Accessible Taxis - Vehicle Licence Selection Process 11 7. RESPONSES TO COUNCILLOR INQUIRIES 8. PRIVATE REPORTS 12 8.1. Settlement of a Claim 12 8.2. Approval of Recruitment Process - Audit Committee 12 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 13 10. ADJOURNMENT 13	Carried Carried None See Minutes See Minutes None None None Carried Carried Carried Action Carried Action Carried Action Action Carried Carried Carried Action Action Action None Action Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 3

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1. Select Items for Debate 3

2.2. Requests to Speak 3

2.3. Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1. Strategies to Facilitate Business Development in

the Planned LRT Routes 4

5.2. Historical Significance of the Area of 96 Street

- Church Street (S. Mandel/J.Batty) 4

5.3. Arts Visioning Committee Business Case 5

5.4. Funding Sources for Non-governmental Facilities

(S. Mandel)/Telus World of Science Project -

Long Term Financial Implications - Facility

Funding Strategy for Civic Partners and Other

External Organizations 5

5.5. Future Budgets for Pay-As-You-Go Priority Capital

Projects 5

6. REPORTS 6

6.1. Renewal Energy Task Force Report 6

6.2. Green Building Plan 7

6.3. Bitumen Royalty in Kind Program Status 8

6.4. Relocation of Utilities - The Quarters Downtown 8

6.5. Notice of Intention to Designate - St. George's

Anglican Church as a Municipal Historic Resource 9

6.6 Public Consultation and Indices for 2013 Budget -

Public Involvement Process - Budget and Services 9

6.7. 2012 AUMA Resolutions - Proposed by the City of

Edmonton 10

6.8. Development of a Code of Conduct for Members of

Council 10

6.9. Funding Program for Taxi Plate Applicants -

Bridge to Transit Operations Course 11

6.10. Grant Program to Purchase Late Model Accessible

Taxis - Vehicle Licence Selection Process 11

7. RESPONSES TO COUNCILLOR INQUIRIES

8. PRIVATE REPORTS 12

8.1. Settlement of a Claim 12

8.2. Approval of Recruitment Process - Audit Committee 12

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 13

10. ADJOURNMENT 13

Carried

None

See Minutes

None

Carried

Action

Carried

Action

Carried

Action

Carried

Action

None

Action

Carried

None

DECISION SUMMARY
ITEM			DECISION
1.	CALL TO ORDER AND RELATED BUSINESS
1.1.	Call to Order
		Mayor S. Mandel called the meeting to order at 9:30 a.m.

	Adoption of Agenda

Moved T. Caterina:

That the May 23, 2012, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.4 Relocation of Utilities - The Quarters Downtown - Revised Report

6.9 Funding Program for Taxi Plate Applicants - Bridge to Transit Operators Course

6.10 Grant Program to Purchase Late Model Accessible Taxis - Vehicle Licence Selection Process

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

1.3.

Adoption of Minutes

Moved B. Anderson:

That the May 9, 2012, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

1.4.

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10 and 8.1.

2.2.

Requests to Speak

Moved B. Anderson:

That Executive Committee hear from the following speakers, in panels when appropriate:

6.1 Renewal Energy Task Force Report

· T. Weis, The Pembina Institute

· K. Kasawski, Landmark Group of Builders

· R. Harlan, Solar Energy Society of Alberta

6.2 Green Building Plan

· D. Turnbull, Landmark Group of Builders

· S. Fix, ReNu Building Science

· P. Amerongen, Habitat Studio & Workshop Ltd.

· T. Doran, Alberta Chapter of the Canada Green Building Council

· S. Stoyke, Carbon Busters

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

2.3.

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

There were no Councillor inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1.

Strategies to Facilitate Business Development in the Planned LRT Routes

Moved B. Anderson:

That the revised due date of June 27, 2012, be approved.

Sustainable Dev.

Due Date: Jun. 27, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

5.2.

Historical Significance of the Area of 96 Street - Church Street (S. Mandel/J. Batty)

Moved B. Anderson:

That the revised due date of July 11, 2012, be approved.

Sustainable Dev.

Due Date: Jul. 11, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

5.3.

Arts Visioning Committee Business Case

Moved B. Anderson:

That the revised due date of October 10, 2012, be approved.

Sustainable Dev.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

5.4.

Funding Sources for Non-governmental Facilities
(S. Mandel)/Telus World of Science Project - Long Term Financial Implications - Facility Funding Strategy for Civic Partners and Other External Organizations

L. Sahli, Office of the City Clerk, answered the Committee's questions.

Moved S. Mandel:

That the revised due date of October 10, 2012, be approved.

Community Svcs.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

5.5.

Future Budgets for Pay-As-You-Go Priority Capital Projects

Moved B. Anderson:

That the revised due date of June 27, 2012, be approved.

Financial Svcs.

Due Date: Jun. 27, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

REPORTS

6.1.

Renewal Energy Task Force Report

M. Brostrom, Sustainable Development; and G. Howell, Howell-Mayhew Engineering of Edmonton, made a presentation.

K. Kasawski, Landmark Group of Builders; and R. Harlan, Solar Energy Society of Alberta, made presentations and answered the Committee's questions. D. Turnbull, Landmark Group of Builders, answered the Committee's questions.

M. Brostrom, Sustainable Development; G. Howell, Howell-Mayhew Engineering of Edmonton; S. Farbrother, City Manager; P. Ohm, Sustainable Development; I. Johnson, Corporate Services (Law); and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

Moved S. Mandel:

Renewable Energy: Capital Construction Options and Funding Requirements

1. That Administration provide a report
outlining:

a plan to deal with Capital construction, outlining options to help fund capital requirements
options for a feed-in tariff with sources of revenue to pay as well as estimated benefits for the City's greenhouse gas emissions and costs to citizens
a proposal for a home labelling program
suggestions from Housing Industry options that they would suggest to help with capital options
a review of our Policies that inhibit use of solar energy
Economic Development opportunities that will result from creating the environment for renewable energy.

2. That the May 23, 2012, Sustainable Development report 2012SPE106 be received for information and Administration proceed with the next steps as outlined in the report.

Sustainable Dev.

Due Date: Aug. 22, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

6.2.

Green Building Plan

M. Mellross, Sustainable Development, made a presentation.

D. Turbull, Landmark Group of Builders; P. Amerongen, Habitat Studio & Workshop Ltd.; T. Doran, Alberta Chapter of the Canada Green Building Council; and G. Stoyke, Carbon Busters, made presentations. D. Turbull, Landmark Group of Builders and P. Amerongen, Habitat Studio & Workshop Ltd., answered the Committee's questions.

P. Ohm and M. Mellross, Sustainable Development, answered the Committee's questions.

Moved B. Anderson:

Green Building Plan – Financial Incentives

That the May 23, 2012, Sustainable Development report 2012SPE108 be referred back to Administration to provide further information on financial incentives, including what has been done in the past and expectations of financial incentives, as well as implications of removing the word “financial” from point 3 of page 2 of draft policy C567.

Sustainable Dev.

Due Date: Jun. 13, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

6.3.

Bitumen Royalty in Kind Program Status

G. Matteotti, Sustainable Development, answered the Committee's questions.

Moved S. Mandel:

Upgraded Plants Investment

That Administration provide a report outlining more information regarding the payback period for the upgraded plants investment.

Sustainable Dev.

Due Date: Aug. 22, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

6.4.

Relocation of Utilities - The Quarters Downtown

L. Rosen, Chief Financial Officer and Treasurer; and W. Trocenko, Sustainable Development, answered the Committee's questions.

Moved B. Henderson:

That Executive Committee recommend to Council:

1. That an agreement with 1306168 Alberta Ltd. in the amount of $1 million, to be used for relocation of utilities required for the Edgewater on Jasper development, be approved, and that the agreement be acceptable in form and content to the City Manager, with interim funding from the Financial Stabilization Reserve until funding from the Quarters Community Revitalization Levy is available.

2. That $500,000 in interim funding be taken from the Financial Stabilization Reserve to fund the agreement already entered into by Administration for relocation of utilities for the Edgewater on Jasper development, until funding from the Quarters Community Revitalization Levy is available.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

6.5.

Notice of Intention to Designate - St. George's Anglican Church as a Municipal Historic Resource

P. Ohm and R. Geldart, Sustainable Development; and S. Farbrother, City Manager, answered the Committee's questions.

Moved B. Henderson:

That Executive Committee recommend to City Council:

1. That a Notice of Intention to Designate a Municipal Historic Resource, as outlined in Attachment 1 of the May 23, 2012, Sustainable Development report 2012SPE114, be served on the owner of the property occupied by St. George’s Anglican Church, located at 11733 – 87 Avenue NW in accordance with Section 26 of the Alberta Historical Resources Act RSA 2000.

2. That funding of $8,165 for this project be provided from the Heritage Reserve Fund.

3. That the City Manager be appointed to implement matters arising from the issuance of the Notice of Intention to Designate a Municipal Historic Resource.

In Favour:

Carried

S. Mandel, T. Caterina, B. Henderson

Opposed:

B. Anderson

Absent:

D. Loken

Public Consultation and Indices for 2013 Budget - Public Involvement Process - Budget and Services

Moved B. Henderson:

That Executive Committee hear from D. Faber and
M. Aneliski, University of Alberta.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

M. Aneliski, University of Alberta, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Office and Treasurer; and S. Farbrother, City Manager, answered the Committee's questions.

Moved B. Anderson:

That the May 23, 2012, Financial Services report 2012FS3606, be received for information.

Financial Svcs.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson, D. Loken

6.7.

2012 AUMA Resolutions - Proposed by the City of Edmonton

Moved B. Anderson:

The Executive Committee recommend to City Council:

That the resolution outlined in Attachment 1 of the May 23, 2012, Office of the City Manager report 2012CMI003, be approved as the City of Edmonton’s submission to the Alberta Urban Municipalities Association Convention resolutions session.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

6.8.

Development of a Code of Conduct for Members of Council

A. Sinclair, City Clerk; L. Sahli, Office of the City Clerk; and D. H. Edey, General Manager, Corporate Services, answered the Committee's questions.

Moved B. Anderson:

That Executive Committee recommend to City Council:

That Bylaw 16089 be defeated.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, D. Loken

Opposed:

B. Henderson

6.9.

Funding Program for Taxi Plate Applicants - Bridge to Transit Operations Course

S. McAnsh, Corporate Services (Law); and G. Dziwenka, Sustainable Development, answered the Committee's questions.

Moved S. Mandel:

Terms of Reference and Funding for the Bridge to Transit Operators Course Grant Program

That Administration bring to the May 30, 2012, City Council meeting, the terms of reference for the Bridge to Transit Operators course Grant Program and the funding request as outlined in the May 23, 2012, Sustainable Development report 2012SCP108.

Sustainable Dev.

Due Date: May 30, 2012

City Council

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.10.

Grant Program to Purchase Late Model Accessible Taxis – Vehicle Licence Selection Process

Moved S. Mandel:

Terms of Reference and Funding for the Late Model Accessible Taxi Grant Program

That Administration bring to the June 20, 2012, City Council meeting, the terms of reference for the Late Model Accessible Taxi Grant Program and the funding request as outlined in the May 23, 2012, Sustainable Development report 2012SCP109.

Sustainable Dev.

Due Date: Jun. 20, 2012 City Council

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

RESPONSES TO COUNCILLOR INQUIRIES – NONE

PRIVATE REPORTS

8.1.

Settlement of a Claim

The Committee met in private at 2:51 p.m. pursuant to Sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 3:25 p.m.

Moved T. Caterina:

That Attachment 1 to the May 23, 2012, Corporate Services report 2012COL002, be added to the agenda.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

Moved T. Caterina:

1. That the settlement, as outlined in the May 23, 2012, Corporate Services report 2012COL002, and with the stipulations as outlined in Attachment 1 of the May 23, 2012, Corporate Services report 2012COL002, be approved.

2. That the May 23, 2012, Corporate Services report 2012COL002, and Attachment 1 of the May 23, 2012, Corporate Services report 2012COL002, remain private pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson, D. Loken

8.2.

Approval of Recruitment Process - Audit Committee

Moved B. Anderson:

1. That the recruitment profile, as outlined in Attachment 2 of the May 23, 2012, Corporate Services report 2012COC073, be approved.

2. That the May 23, 2012, Corporate Services report 2012COC073 remain private pursuant to sections 17, 23 and 24 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson

Absent:

D. Loken

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor S. Mandel asked whether there were any Notices of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 3:28 p.m.

______________________ ______________________

Chair City Clerk