EXECUTIVE COMMITTEE

MINUTES

July 11, 2012 – River Valley Room

PRESENT

S. Mandel, T. Caterina, B. Anderson, B. Henderson, D. Loken

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, D. Iveson, J. Batty, K. Diotte
S. Farbrother, City Manager
A. Sinclair, City Clerk
L. Long and M. Barnes, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1. Call to Order 2 1.2. Adoption of Agenda 2 1.3. Adoption of Minutes 3 1.4. Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1. Select Items for Debate 3 2.2. Requests to Speak 3 2.3. Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1. Boyle Street/McCauley Chinatown (J. Batty/S. Mandel) 4 5.2. Improving Livability in the Southern Part of the Chinatown Business Area - Costing and Implications 5 5.3. Potential Options for Purchase and Future Use of Seven Parcels of Land 5 5.4. Outdoor Patios (B. Henderson/D. Iveson/K. Diotte) 5 4. REPORTS 6 6.1. North Edge Business Association - 2011 Annual Report and Audited FInancial Statements 6 6.2. Request to Establish a Business Revitalization Zone for the French Quarters (Bonnie Doon Business Area) 6 6.3. Future Budgets for Pay-As-You-Go Priority Capital Projects 6 6.4. Comprehensive Parking Management Review 7 6.5. Cash in Lieu Parking Provisions 8 6.6. 2010 - 2013 Council Initiatives - Terms of Reference - Environment 9 6.7. 2010 - 2013 Council Initiatives - Terms of Reference - Economic Development 10 6.8. 2010 - 2013 Council Initiatives - Terms of Reference - Housing 10 6.9. Cost Shared Industry Park Development Request 10 6.10. Community Park Site Application Processes 11 6.11. Local Authorities Election Act - Alberta Municipal Affairs Consultation 11 6.12. Extension of Contract - Request for Approval 12 7. RESPONSES TO COUNCILLOR INQUIRIES 12 7.1. Historical Significance of the Area of 96 Street - Church Street (S. Mandel/J.Batty) 12 7.2. Residential Rehabilitation Assistance Programs - Status Update (K. Krushell/B. Henderson) 13 8. PRIVATE REPORTS 14 8.1. Contract Extension - Request for Approval 14 8.2. City Manager Update on Arena - Verbal Report 14 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 14 10. ADJOURNMENT 14	Carried Carried None See Minutes See Minutes See Minutes None None Carried Carried Carried Carried Carried Carried Action Action See Minutes Action Deleted Action Carried Action Carried Carried Action Carried Deleted Deleted None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1. Call to Order 2

1.2. Adoption of Agenda 2

1.3. Adoption of Minutes 3

1.4. Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1. Select Items for Debate 3

2.2. Requests to Speak 3

2.3. Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1. Boyle Street/McCauley Chinatown (J. Batty/S.

Mandel) 4

5.2. Improving Livability in the Southern Part of the

Chinatown Business Area - Costing and

Implications 5

5.3. Potential Options for Purchase and Future Use of

Seven Parcels of Land 5

5.4. Outdoor Patios (B. Henderson/D. Iveson/K. Diotte) 5

4. REPORTS 6

6.1. North Edge Business Association - 2011 Annual

Report and Audited FInancial Statements 6

6.2. Request to Establish a Business Revitalization

Zone for the French Quarters (Bonnie Doon

Business Area) 6

6.3. Future Budgets for Pay-As-You-Go Priority Capital

Projects 6

6.4. Comprehensive Parking Management Review 7

6.5. Cash in Lieu Parking Provisions 8

6.6. 2010 - 2013 Council Initiatives - Terms of

Reference - Environment 9

6.7. 2010 - 2013 Council Initiatives - Terms of

Reference - Economic Development 10

6.8. 2010 - 2013 Council Initiatives - Terms of

Reference - Housing 10

6.9. Cost Shared Industry Park Development Request 10

6.10. Community Park Site Application Processes 11

6.11. Local Authorities Election Act - Alberta

Municipal Affairs Consultation 11

6.12. Extension of Contract - Request for Approval 12

7. RESPONSES TO COUNCILLOR INQUIRIES 12

7.1. Historical Significance of the Area of 96 Street

- Church Street (S. Mandel/J.Batty) 12

7.2. Residential Rehabilitation Assistance Programs -

Status Update (K. Krushell/B. Henderson) 13

8. PRIVATE REPORTS 14

8.1. Contract Extension - Request for Approval 14

8.2. City Manager Update on Arena - Verbal Report 14

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 14

10. ADJOURNMENT 14

Carried

None

See Minutes

None

Carried

Action

See Minutes

Action

Deleted

Action

Carried

Action

Carried

Action

Carried

Deleted

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1.

Call to Order

Mayor S. Mandel called the meeting to order at 9:31 a.m.

1.2.

Adoption of Agenda

Moved T. Caterina:

That the July 11, 2012, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.11 Local Authorities Election Act - Alberta Municipal Affairs Consultation

6.12 Extension of Contract - Request for Approval

8.2 City Manager Update on Arena - Verbal Report Private

Deletions:

6.7 2010-2013 Council Initiatives - Terms of Reference - Economic Development

8.1 Contract Extension - Request for Approval

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

1.3.

Adoption of Minutes

Moved D. Loken:

That the June 27, 2012, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

1.4.

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1.

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.8, 6.9, 6.10, 6.12, 7.1 and 8.2.

2.2.

Requests to Speak

Moved B. Henderson:

That Executive Committee hear from the following speakers, in panels when appropriate:

6.4 Comprehensive Parking Management Review

· M. Davison, Council of Business Revitalization Zones

6.5 Cash in Lieu Parking Provisions

· M. Davison, Council of Business Revitalization Zones

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

2.3.

Requests for Specific Time on Agenda

Moved D. Loken:

That the following items be made time specific:

8.2 City Manager Update on Arena - Private Verbal Report

First item at 1:30 p.m.

6.4 Comprehensive Parking Management Review

Second item at 1:30 p.m.

6.5 Cash in Lieu Parking Provisions

Third item at 1:30 p.m.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1.

Boyle Street/McCauley Chinatown (J. Batty/S. Mandel)

Moved B. Anderson:

That the revised due date of September 5, 2012, be approved.

Sustainable Dev.

Due Date: Sep. 5, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

5.2.

Improving Livability in the Southern Part of the Chinatown Business Area - Costing and Implications

Moved B. Anderson:

That the revised due date of September 5, 2012, be approved

Community Serv.

Due Date: Sep. 5, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

5.3.

Potential Options for Purchase and Future Use of Seven Parcels of Land

Moved B. Anderson:

That the revised due date of September 5, 2012, be approved.

Sustainable Dev.

Due Date: Sep. 5, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

5.4.

Outdoor Patios (B. Henderson/D. Iveson/K. Diotte)

Moved B. Anderson:

That the revised due date of September 19, 2012, be approved.

Sustainable Dev.

Due Date: Sep. 19, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

REPORTS

6.1.

North Edge Business Association - 2011 Annual Report and Audited Financial Statements

A. Wilson, North Edge Business Association, made a presentation and answered the Committee's questions.

Moved B. Henderson:

That the 2011 Annual Report and Audited Financial Statements of the North Edge Business Association, as outlined in Attachments 1 and 2 of the July 11, 2012, North Edge Business Association report 2012CBZE01, be received for information.

North Edge Business Assoc.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.2.

Request to Establish a Business Revitalization Zone for the French Quarters (Bonnie Doon Business Area)

K. Zahara, Sustainable Development, made a presentation and answered the Committee's questions.

Moved B. Henderson:

That the July 11, 2012, Sustainable Development report 2012SHE025, be received for information.

Sustainable Dev.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.3.

Future Budgets for Pay-As-You-Go Priority Capital Projects

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

Moved S. Mandel:

1. That the July 11, 2012, Financial Services and Utilities 2012CF6832 report be revised as discussed at the July 11, 2012, Executive Committee meeting, including revisions regarding clarification of the mislabelled "education property tax room," the option to direct dollars available when debt servicing costs are lower that budget to Pay-As-You-Go funding; and identifying the Neighbourhood Renewal Program as a significant use of Pay-As-You-Go funding and that the revised report go to the August 29, 2012, City Council meeting.

Financial Svcs. and Utilities

Due Date: Aug. 29, 2012

City Council

2. That Executive Committee recommend to City Council:

That the July 11, 2012, Financial Services and Utilities report 2012CF6832 as revised, be received for information.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.4.

Comprehensive Parking Management Review

Moved T. Caterina:

That Executive Committee hear from B. Manhas, United Cabbies Association.

In Favour:

Carried

S. Mandel, T. Caterina, D. Loken

Absent:

B. Anderson, B. Henderson

B. Stephenson, Transportation Services, made a presentation and answered the Committee's questions.

M. Davison, Council of Business Revitalization Zones; and B. Manhas, United Cabbies Association, made presentations and answered the Committees questions.

S. Farbrother, City Manager; and S. McAnsh, Corporate Services (Law), answered the Committee's questions.

Moved S. Mandel:

Parking Management - Business Plan, Policy Development and Implementation Strategy

That Administration provide a report to Executive Committee as soon as possible regarding:

a. the development of a business plan for Comprehensive Parking Management, including all costs and funding recommendations

b. the establishment of an advisory committee for parking management within the city and to recommend policy development about standards on parking in the city

c. implementation strategy for a new Parking Management Plan, with input from various stakeholders

Transportation Serv.

Due Date: Oct. 24, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.5.

Cash in Lieu Parking Provisions

A. Jones, Transportation Services, made a presentation.

M. Davison, Council of Business Revitalization Zones, made a presentation, and answered the Committee's questions.

A. Jones and B. Stephenson, Transportation Services, answered the Committee's questions.

Moved B. Henderson:

That Administration continue to work with Business Revitalization Zones to explore the option of cash-in-lieu mechanism for parking management.

A. Jones, Transportation, and D. Piecowye, Corporate Services (Law), answered Committee's questions.

In Favour:

Lost

B. Henderson

Opposed:

S. Mandel, T. Caterina, B. Anderson, D. Loken

6.6.

2010 - 2013 Council Initiatives - Terms of Reference - Environment

M. Brostrom, P. Ohm and R. G. Klassen, General Manager, Sustainable Development; L. Rosen, Chief Financial Officer and Treasurer; and S. Farbrother, City Manager, answered the Committee's questions.

Moved B. Anderson:

That the Terms of Reference for the Environment Initiative, as outlined in Attachment 1 of the July 11, 2012, Sustainable Development report 2012SPE023, be approved.

Sustainable Dev.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

Moved S. Mandel:

Sustainable Purchasing Policy - Costs and Savings

That Administration provide a report to Executive Committee, regarding costs incurred and savings realized from the sustainable purchasing policy, and the role Office of Environment contributes to those costs.

Corporate Svcs.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.7.

2010 - 2013 Council Initiatives - Terms of Reference - Economic Development

This item was deleted. (Refer to Item 1.2)

6.8.

2010 - 2013 Council Initiatives - Terms of Reference - Housing

S. Farbrother, City Manager; R. G. Klassen, General Manager, Sustainable Development; and A. Sinclair, City Clerk, answered the Committee's questions.

Moved B. Anderson:

That the 2010-2013 Council Initiative – Terms of Reference – Housing, as outlined in Attachment 1 of the July 11, 2012, Sustainable Development report 2012SHE031, be approved.

Sustainable Dev.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

Moved S. Mandel:

Housing Programs - Cost Breakdown

That Administration provide a report to Executive Committee outlining a complete cost breakdown by department, service and program and a comparison to provincial support in all housing programs.

Sustainable Dev.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.9.

Cost Shared Industry Park Development Request

P. Ohm and B. Priebe, Sustainable Development, answered the Committee's questions.

Moved B. Anderson:

That Executive Committee recommend to City Council:

That Capital Profile 12-17-1066, Advanced Park Development Partnerships, be added to the 2012-2014 Capital Budget, in the amount of $10 million, with funding from:

$8 million in developer financing
$2 million in funds in lieu of reserves

P. Ohm, Sustainable Development, answered the Committee's questions.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.10.

Community Park Site Application Processes

R. G. Klassen, General Manager, P. Ohm and B. Priebe, Sustainable Development; and L. Brenneis, Community Services, answered the Committee's questions.

Moved S. Mandel:

Plan for Playground in Community Park Site Development

That Administration provide a report to Executive Committee with a plan for play ground section of community park site development to reduce timelines (fast-tracking) for approval process.

Community Svcs.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.11.

Local Authorities Election Act - Alberta Municipal Affairs Consultation

Moved B. Anderson:

That Executive Committee recommend to City Council:

That Administration submit the response outlined in Attachment 1 of the July 17, 2012, Corporate Services report 2012COC113, to Alberta Municipal Affairs regarding proposed changes to the Local Authorities Election Act.

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

6.12.

Extension of Contract - Request for Approval

S. Farbrother, City Manager, answered the Committee's questions.

Moved D. Loken:

That the City Manager enter into an Amending Agreement with Davis LLP to increase the current contract by $200,000 (inclusive of GST), and that the Agreement be in a form and content acceptable to the City Manager.

City Manager

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

RESPONSES TO COUNCILLOR INQUIRIES

7.1.

Historical Significance of the Area of 96 Street - Church Street (S. Mandel/J. Batty)

P. Ohm, Sustainable Development, made a presentation and answered the Committee's questions.

Moved S. Mandel:

Church Street - Historical Significance

That Administration provide a report to Executive Committee with a plan for the preservation of the special nature of Church Street (96 Street before 105 Avenue and 111 Avenue), including:

a. Recommendations for the designation of the Street as a historical resource, including streetscaping and historical identifications

b. Recommendations on how the City can support and illustrate the special nature of the Street

c. Costs to implement, costs if not implemented, the plan and source of funding

d. A time line for the actions

e. How this could be integrated with the 96 Street armature.

Sustainable Dev.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

Moved T. Caterina:

111 Avenue from 101 Street to 82 Street - Options for Redevelopment

That Administration provide a report to Executive Committee with options and suggestions on how to revitalize the area along from 101 Street to 82 Street and possible addition to an existing business Revitalization Zone.

Sustainable Dev.

Due Date: Oct. 10, 2012

In Favour:

Carried

S. Mandel, T. Caterina, B. Anderson, B. Henderson,
D. Loken

7.2.