INDEPENDENT COUNCIL COMPENSATION COMMITTEE

 

MINUTES


June 25, 2012  –  Office of the City Clerk Boardroom

 

 

PRESENT

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

ABSENT

None

ALSO IN ATTENDANCE

A. Sinclair, City Clerk
C. Card, Corporate Services
A. Kotyk, Corporate Services
D. Popowich, Corporate Services
J. Rose, Financial Services
G. Dyck, Office of the City Manager
L. Wohland, Corporate Services

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              2

2.3        Requests for Specific Time on Agenda                                         2

3.          REPORTS                                                                                              2

3.1        Public Survey Questions - Review and Completion                  3

3.2        Alternative Economic Indicators                                                     3

3.3        Pension Review                                                                                   4

3.4        Historical Mayor and Councillor Compensation

             Differentials - Additional Information                                              4

3.5        Final Report  Draft -  Substantive Issues Outline                        5

4.          PRIVATE REPORTS                                                                           6

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

6.          ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

 

See Minutes

None

None

 

Action

Action

Action

 

Action

Action

None

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Vice-Chair D. McKinley called the meeting to order at 2 p.m.

 

1.2

Adoption of Agenda

 

 

Moved D. McKinley:

 

 

 

That the June 25, 2012, Independent Council Compensation Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

1.3

Adoption of Minutes

 

 

Moved S. Ewart-Johnson:

 

 

 

That the June 11, 2012, Independent Council Compensation Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 3.1, 3.2, 3.3, 3.4 and 3.5.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS

3.1

Public Survey Questions - Review and Completion

 

 

 

The Committee met in private at 2:04 p.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:10 p.m.

 

 

Moved G. Andrews:

 

 

 

Public Questionnaire – Final Copy

That Administration consult with Banister Research and distribute a final copy of the public questionnaire to the Independent Council Compensation Committee.

City Manager

 

Due Date:
Jul. 16, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

3.2

Alternative Economic Indicators

 

 

 

The Committee met in private at 2:04 p.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:10 p.m.

 

 

Moved G. Andrews:

 

 

 

Additional Economic Indicators

That Administration provide a report to the Independent Council Compensation Committee outlining further examples of indicators to be used for Mayor and Councillor salary increases.

Financial Svcs. and Utilities

 

Due Date:
Jul. 16, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

3.3

Pension Review

 

 

 

The Committee met in private at 2:04 p.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:10 p.m.

 

 

Moved G. Andrews:

 

 

 

Pension Options – Costing and Benefits

That Administration provide a report to the Independent Council Compensation Committee outlining examples of costs and benefits of the AUMA Defined Contribution Plan option at 5.5%, 6% and 7%.

Corporate Svcs.

 

Due Date:
Jul. 16, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

3.4

Historical Mayor and Councillor Compensation Differentials - Additional Information

 

 

 

The Committee met in private at 2:04 p.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:10 p.m.

 

 

Moved G. Andrews:

 

 

 

Gross Compensation and Differentials

That Administration provide a report to the Independent Council Compensation Committee outlining:

a)    current salary and benefits without one-third tax free portion ("grossed-up") and the implications for total compensation

b)    reasons for the compensation differential between Mayor and Councillors

Corporate Svcs.

 

Due Date:
Jul. 16, 2012

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

3.5

Final Report  Draft -  Substantive Issues Outline

 

 

 

The Committee met in private at 2:04 p.m., pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:10 p.m.

 

 

Moved G. Andrews:

 

 

 

That Attachment 2 of item 3.5 - Final Report Draft - Substantive Issues Outline, be added to the agenda.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

 

Moved G. Andrews:

 

 

 

Draft Final Committee Report

1.    That Administration provide a draft final Committee report based on Attachment 2 of item 3.5 - Final Report Draft - Substantive Issues Outline, for consideration by the Independent Council Compensation Committee.

2.    That Attachment 2 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

Due Date:
Jul. 16, 2012

 

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

 

Moved G. Andrews:

 

 

 

Independent Council Compensation Committee - Next meeting

That the next meeting of the Independent Council Compensation Committee be held on July 16, 2012, from 9 a.m. to 11 a.m., in the Office of the City Clerk Boardroom.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

4.

PRIVATE REPORTS - NONE

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

6.

ADJOURNMENT

 

 

The Committee adjourned at 4:22 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk