EXECUTIVE COMMITTEE

MINUTES

January 14, 2013 – River Valley Room

PRESENT

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, B. Henderson, D. Iveson, J. Batty
S. Farbrother, City Manager
M. Nathoo, Deputy City Clerk
N. Rajan, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 4 3. COUNCILLOR INQUIRIES 4 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4 5. STATUS REPORT 4 5.1 Market Analysis - Multi-unit Family Oriented Housing 4 5.2 Residential to Industrial Transition - Zoning Options 5 6. REPORTS 5 6.1 Amendments to City Policy C471B to Address Cell Phone Tower Issues - Update 5 6.2 Telephony Landline Voice Services - Sole Source Agreement 7 6.3 2013 School Boards Election Service Agreements 7 6.4 Canada Basketball Initiative- 2013 Operating Service Package 8 7. RESPONSES TO COUNCILLOR INQUIRIES 8 7.1 Edmonton Bridges (S. Mandel) 8 8. PRIVATE REPORTS 9 8.1 Agreement for Tunneling Project 9 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 10 10. ADJOURNMENT 10	Carried Carried See Minutes See Minutes See Minutes See Minutes None None Carried Carried Action Referred Carried Action Action Carried None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 2

1.4 Protocol Items 2

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 4

3. COUNCILLOR INQUIRIES 4

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 4

5. STATUS REPORT 4

5.1 Market Analysis - Multi-unit Family Oriented

Housing 4

5.2 Residential to Industrial Transition - Zoning

Options 5

6. REPORTS 5

6.1 Amendments to City Policy C471B to Address Cell

Phone Tower Issues - Update 5

6.2 Telephony Landline Voice Services - Sole Source

Agreement 7

6.3 2013 School Boards Election Service Agreements 7

6.4 Canada Basketball Initiative- 2013 Operating

Service Package 8

7. RESPONSES TO COUNCILLOR INQUIRIES 8

7.1 Edmonton Bridges (S. Mandel) 8

8. PRIVATE REPORTS 9

8.1 Agreement for Tunneling Project 9

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 10

10. ADJOURNMENT 10

Carried

See Minutes

None

Carried

Action

Referred

Carried

Action

Carried

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor S. Mandel called the meeting to order at 9:31 a.m.

1.2

Adoption of Agenda

Moved K. Krushell:

That the January 14, 2013, Executive Committee meeting agenda be adopted.

In Favour:

Carried

S. Mandel, K. Krushell, K. Leibovici, L. Sloan

Absent:

K. Diotte

1.3

Adoption of Minutes

Moved K. Leibovici:

That the November 19, 2012, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, K. Krushell, K. Leibovici, L. Sloan

Absent:

K. Diotte

1.4

Protocol Items

Meadowlark School (S. Mandel)

Mayor S. Mandel, on behalf of Executive Committee, welcomed the Grade 5/6 students from Meadowlark School, and their teacher T. Vonk.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.4, 7.1 and 8.1.

2.2

Requests to Speak

Moved K. Krushell:

That Executive Committee hear from the following speakers, in panels, when appropriate:

6.1 Amendments to City Policy C471B to Address
Cell Phone Tower Issues - Update

· M. Kliparchuk

· C. Bennett, Thermographix Consulting Company (via telephone)

· C. F. Richmond, Sierra Club Canada - Edmonton

· F. Mitchell, Edmonton Federation of Community Leagues

· J. Post, Edmonton Federation of Community Leagues

6.4 Canada Basketball Initiative - 2013 Operating
Service

· B. Ferguson, President and CEO, Edmonton Economic Development Corporation

· D. Hickey, Vice President, Facilities and Operations, University of Alberta

· K. Mummery, Dean of the Faculty of Physical Education and Recreation

7.1 Edmonton Bridges (S. Mandel)

· D. Mowat, President, Alberta Treasury Branch

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

2.3

Requests for Specific Time on Agenda

Moved K. Krushell:

That the following items be made time specific:

11 a.m. 7.1 Edmonton Bridges (S. Mandel)

11:30 a.m. 6.4 Canada Basketball Initiative - 2013
Operating Service Package

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

COUNCILLOR INQUIRIES

There were no Councillor Inquiries.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

STATUS REPORT

5.1

Market Analysis - Multi-unit Family Oriented Housing

Moved K. Krushell:

That the revised due date of May 27, 2013, be approved.

Sustainable Dev.

Due Date: May 27, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

5.2

Residential to Industrial Transition - Zoning Options

Moved K. Krushell:

That the revised due date of March 11, 2013, be approved.

Sustainable Dev.

Due Date: Mar. 11, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

REPORTS

6.1

Amendments to City Policy C471B to Address Cell Phone Tower Issues – Update

S. Mackie, Sustainable Development, made a presentation.

M. Kliparchuk; C. Bennett, Thermographix Consulting Company; C. F. Richmond, Sierra Club Canada - Edmonton; and F. Mitchell and J. Post, Edmonton Federation of Community Leagues, made presentations and answered the Committee's questions. Handouts provided by F. Mitchell and J. Post were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

S. Mackie, Sustainable Development; S. Farbrother, City Manager; and R. Anderson, Corporate Services (Law), answered the Committee's questions.

Moved K. Krushell:

That Executive Committee recommend to City Council:

That City Policy C471C, as outlined in Attachment 2 of the January 14, 2013, Sustainable Development report 2013SCP005, be approved with the following changes:

1. That the word "mandated" be changed to "contemplated" in the "Policy Statement" on
page 1.

2. That the words "of Edmonton's Planning and Development Department" be deleted from section 11.01(b), page 13; and the words “of Edmonton’s Sustainable Development Department” be deleted from section 12:01, page 16.

3. That section 13.03 be amended to replace the words "Development Officer" with "City" on page 17.

4. That the following clause be included on page 18:

13:06(b) - The Proponent has received a letter of concurrence, but has decided not to proceed, or has decided to delay a decision to proceed.

5. That the words "in consultation with the City" be added after the word "Proponent" in section 11.02(a) on page 15.

Amendment moved K. Diotte:

That a Part 6 be added as follows:

6. That the following subsection 11.02(a)(iii) be added on page 15:

(iii) the public consultation meeting must allow an opportunity for members of the public to ask questions of the Proponent.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

Motion as Amended, put:

That Executive Committee recommend to City Council:

That City Policy C471C, as outlined in Attachment 2 of the January 14, 2013, Sustainable Development report 2013SCP005, be approved with the following changes:

1. That the word "mandated" be changed to "contemplated" in the "Policy Statement" on
page 1.

3. That section 13.03 be amended to replace the words "Development Officer" with "City" on page 17.

4. That the following clause be included on page 18:

13:06(b) - The Proponent has received a letter of concurrence, but has decided not to proceed, or has decided to delay a decision to proceed.

5. That the words "in consultation with the City" be added after the word "Proponent" in section 11.02(a) on page 15.

6. That the following subsection 11.02(a)(iii) be added on page 15:

(iii) the public consultation meeting must allow an opportunity for members of the public to ask questions of the Proponent.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.2

Telephony Landline Voice Services - Sole Source Agreement

C. Moore and D. H. Edey, General Manager, Corporate Services, answered the Committee's questions.

Moved S. Mandel:

Telephony Landline Voice Services - Tendering of the Contract

That the January 14, 2013, Corporate Services report 2013COT001 be referred back to Administration to come back with further information on why the contract was not tendered and to provide further justification for the need for a sole-source contract.

Corporate Svcs.

Due Date: Apr. 15, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.3

2013 School Boards Election Service Agreements

Moved K. Krushell:

That the Agreements between the City and the Edmonton School District No. 7 and the Edmonton Separate School District No. 7, for the conduct of election of trustees, as outlined in the January 14, 2013, Corporate Services report 2013COC002, be approved and that the agreements be, in form and content, acceptable to the City Manager.

Corporate Svcs.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.4

Canada Basketball Initiative - 2013 Operating Service Package

C. Stasynec, Office of the City Manager, made a presentation and answered the Committee's questions. P. Sir, Executive Director, Basketball Alberta; and S. Farbrother, City Manager, answered the Committee's questions. A handout provided by Councillor B. Anderson was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved S. Mandel:

That Executive Committee recommend to City Council:

1. That Administration prepare a 2013 budget package for the Canada Basketball Initiative for Council's consideration prior to the approval of the Mill Rate Bylaw.

2. That, subject to provincial funding and City Council approval of the 2013 budget package, funding agreements between the City and the funding partners, as outlined in the January 14, 2013, City Manager's Office report 2013CMI002, be approved and that the agreements be in form and content, acceptable to the City Manager.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Edmonton Bridges (S. Mandel)

D. Mowat, President, Alberta Treasury Branch, made a presentation and answered the Committee's questions.

G. Cebryk, Transportation Services; and S. Farbrother, City Manager, answered the Committee's questions.

Moved S. Mandel:

Budget Proposal and Schedule to Light the High Level Bridge

That Administration meet with EPCOR and report back to Executive Committee with a plan, including a budget proposal and a schedule, to implement a program to light the High Level Bridge.

Transportation Svcs.

Due Date: Mar. 11, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

Moved K. Leibovici:

Options for an Integrated Program for Illuminating Other Key Land Marks and Bridges

That Administration prepare a subsequent report exploring additional options for an integrated program for illuminating other key land marks including City Hall and other bridges.

Sustainable Dev.

Due Date: Apr. 15, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

PRIVATE REPORTS

8.1

Agreement for Tunneling Project

The Committee met in private at 2:30 p.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 2:36 p.m

Moved K. Leibovici:

1. That an agreement with 2492369 Canada Corporation, as outlined in Attachment 1 of the January 14, 2013, Financial Services and Utilities report 2013DS2032 be approved, and that the agreement be, in form and content, acceptable to the City Manager.

2. That January 14, 2013, Financial Services and Utilities report 2013DS2032 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. & Utilities

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Mayor S. Mandel asked whether there were any Notice of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 2:40 p.m.

______________________ ______________________

Chair City Clerk