COMMUNITY SERVICES COMMITTEE

MINUTES

April 3, 2013 – River Valley Room

PRESENT

J. Batty, T. Caterina, *B. Henderson, D. Iveson, *S. Mandel

*Mayor S. Mandel is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300

*Participated by telephone

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, B. Anderson, D. Loken

C. Mackenzie, Office of the City Clerk

L. Long, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 2 1.4 Protocol Items 2 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 3 3. COUNCILLOR INQUIRIES 3 3.1 Green Shack Program (A. Sohi) 3 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING - REPORTS REROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE 4 4.1 Status Update on the Development of an Implementation Plan for the WinterCity Strategy 4 5. STATUS REPORT 4 6. REPORTS 4 6.1 Edmonton Heritage Council - Heritage Community Investment 4 6.2 2013 Tour of Alberta - Request for Funding and Route Approval 4 6.3 Parade of Festivals and K-Days Festival - Unfunded Funding Requests 5 6.4 Memorandum of Coordination and Collaboration with Government of Alberta, Aboriginal Relations 5 6.5 Public Waste Receptacles - Update 5 6.6 Edmonton Arts Council Community Investment Program Travel Grant Recommendations 6 6.7 iHuman Youth Society - Funding Agreement 6 6.8 Annual Update on the Central McDougall/Queen Mary Park Revitalization Strategy 7 7. RESPONSES TO COUNCILLOR INQUIRIES 7 8. PRIVATE REPORTS 8 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 8 10. ADJOURNMENT 8	Carried Carried None See Minutes See Minutes See Minutes See Minutes Postponed None Carried Action Carried Carried Action Carried Action Carried None None See Minutes

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 2

1.4 Protocol Items 2

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 3

3. COUNCILLOR INQUIRIES 3

3.1 Green Shack Program (A. Sohi) 3

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING -

REPORTS REROUTED/POSTPONED BY AGENDA REVIEW

COMMITTEE 4

4.1 Status Update on the Development of an

Implementation Plan for the WinterCity Strategy 4

5. STATUS REPORT 4

6. REPORTS 4

6.1 Edmonton Heritage Council - Heritage Community

Investment 4

6.2 2013 Tour of Alberta - Request for Funding and

Route Approval 4

6.3 Parade of Festivals and K-Days Festival -

Unfunded Funding Requests 5

6.4 Memorandum of Coordination and Collaboration with

Government of Alberta, Aboriginal Relations 5

6.5 Public Waste Receptacles - Update 5

6.6 Edmonton Arts Council Community Investment

Program Travel Grant Recommendations 6

6.7 iHuman Youth Society - Funding Agreement 6

6.8 Annual Update on the Central McDougall/Queen Mary

Park Revitalization Strategy 7

7. RESPONSES TO COUNCILLOR INQUIRIES 7

8. PRIVATE REPORTS 8

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 8

10. ADJOURNMENT 8

Carried

None

See Minutes

Postponed

None

Carried

Action

Carried

Action

Carried

Action

Carried

None

See Minutes

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Councillor J. Batty called the meeting to order at 9:31 a.m.

1.2

Adoption of Agenda

Moved T. Caterina:

That the April 3, 2013, Community Services Committee meeting agenda be adopted with the following change:

Addition:

6.7 iHuman Youth Society - Funding Agreement

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

1.3

Adoption of Minutes

Moved D. Iveson:

That the March 12, 2013, Community Services Committee meeting minutes be adopted.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

1.4

Protocol Items

There were no protocol items.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.4, 6.5 and 6.7.

2.2

Requests to Speak

Moved T. Caterina:

That the Committee hear from the following speaker:

6.7 iHuman Youth Society - Funding Agreement

· C. Broomfield, iHuman Youth Society
(to answer questions only)

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

2.3

Requests for Specific Time on Agenda

Moved T. Caterina:

That the following item be made time specific at 11:30 a.m.:

6.5 Public Waste Receptacles - Update

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

COUNCILLOR INQUIRIES

3.1

Green Shack Program (A. Sohi/D. Loken)

The Green Shack Program, through partnership with community leagues, provides invaluable recreation opportunities for youth in their neighbourhoods during the summer months when school is not in session. Please provide a report to Community Services Committee with the following information:

1. What is the impact of the termination of the Summer Temporary Employment Program (STEP) funding on the Green Shack Program?

2. How can Community Services continue to work with community leagues to sustain the Green Shack Program?

3. What other options such as partnering with service groups (e.g. the Rotary Club, Kiwanis) are available to continue these programs?

Community Svcs.

Due Date: Jun 25, 2013

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - REPORTS REROUTED/POSTPONED BY AGENDA REVIEW COMMITTEE

4.1

Status Update on the Development of an Implementation Plan for the WinterCity Strategy

Postponed to: April 16, 2013 – Released early

STATUS REPORT - NONE

REPORTS

6.1

Edmonton Heritage Council - Heritage Community Investment

R. Smyth, D. Ridley and L. Cochrane, General Manager, Community Services, made a presentation and answered the Committee's questions.

Moved D. Iveson:

That Community Services Committee recommend to City Council:

That City Policy C211G Community Investment Grants to Organizations and Individuals, as amended and outlined in Attachment 3 of the April 3, 2013, Community Services report 2013CSP007, be approved.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

6.2

2013 Tour of Alberta - Request for Funding and Route Approval

R. Smyth, Community Services; D. Vienneau and A. Stieda, Tour of Alberta/Alberta Peloton Association, made a presentation and answered the Committee's questions.
L. Cochrane, General Manager, Community Services, answered the Committee's questions.

Moved S. Mandel:

That Community Services Committee recommend to City Council:

1. That an increase of $250,000 to the 2013 Community Services operating budget to fund the 2013 Tour of Alberta, come from unallocated one-time funds in the 2013 Operating Budget, be approved.

2. That the proposed route for the Tour of Alberta in Edmonton on September 3, 2013, as outlined in Attachment 2 of the April 3, 2013, Community Services report 2013CSP005, be approved.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

6.3

Parade of Festivals and K-Days Festival - Unfunded Funding Requests

Moved D. Iveson:

That the April 3, 2013, Community Services report 2013CSP006, be received for information.

Community Svcs.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

6.4

Memorandum of Coordination and Collaboration with Government of Alberta, Aboriginal Relations

M. Chow, Community Services, made a presentation and answered the Committee's questions. L. Cochrane, General Manager, Community Services, answered the Committee's questions.

Moved T. Caterina:

That Community Services Committee recommend to City Council:

That the Mayor, on behalf of City Council, sign the Memorandum of Coordination and Collaboration, as outlined in Attachment 1 of the April 3, 2013, Community Services report 2013CSSW007REV, with the Government of Alberta, Aboriginal Relations.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

6.5

Public Waste Receptacles - Update

R. Pleckaitis, D. Belanger and L. Cochrane, General Manager, Community Services, answered the Committee's questions.

Moved S. Mandel:

Public Waste Receptacles - One-Year Pilot Test Results

That Administration provide a report to Community Services Committee on the results of the one-year pilot test of three waste receptacle units – pole mounted ring unit with poly mesh outer bag, pole mounted coated wire mesh unit, and freestanding waste collection units as outlined in the April 3, 2013, Community Services report 2013CST002.

Community Svcs.

Due Date:

Sept. 2014

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

6.6

Edmonton Arts Council Community Investment Program Travel Grant Recommendations

Moved D. Iveson:

That Community Services Committee recommend to City Council:

That the recommendations for Travel Grants, as outlined in Attachment 1 of the April 3, 2013, Edmonton Arts Council report 2012EAC002, be approved.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson

6.7

iHuman Youth Society - Funding Agreement

L. Brenneis and L. Cochrane, General Manager, Community Services, and C. Broomfield, iHuman Youth Society answered the Committee's questions.

Mayor S. Mandel requested permission to make a Motion Without Notice to amend a motion previously passed regarding the iHuman Funding Agreement.

Moved J. Batty:

That Mayor S. Mandel, be allowed to make a Motion Without Notice to amend a motion previously passed regarding the iHuman Funding Agreement.

In Favour:

Carried

J. Batty, T. Caterina, B. Henderson, D. Iveson, S. Mandel

Moved S. Mandel:

That the following motion, passed at the March 5, 2012, Community Services Committee meeting:

“That a funding agreement in the amount of $1.75 million, between the City of Edmonton and the iHuman Youth Society, as outlined in the March 5, 2012, Community Services report 2012CSS006, be entered into and that the agreement be in a form and content acceptable to the City Manager”, be amended with the following:

1. That a funding agreement in the amount of $1.75 million, between the City of Edmonton and iHuman Youth Society be entered into on the following terms:

a. There will not be a requirement that all funds or financing for completion of the project be secured prior to disbursement of the City’s contribution.

b. Funding will be released to iHuman in instalments as the project progresses, based upon cost to complete, to be calculated including the documented value of in-kind and financial contributions provided from other sources.

c. That iHuman will deliver documentation to the satisfaction of the City that confirms all contributions and assures that sufficient funds will exist to complete the project,

and that such agreement be in all other respects in form and content acceptable to the City Manager.

iHuman Funding Update on Negotiations with the Province

2. Administration work with iHuman to bring an update on results of their negotiations with the Province to Community Services Committee meeting on April 30, 2013.

Community Svcs.