EXECUTIVE COMMITTEE

MINUTES

April 15, 2013 – River Valley Room

PRESENT

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

ABSENT

None

ALSO IN ATTENDANCE

A. Sohi, B. Anderson, B. Henderson, D. Iveson, D. Loken, E. Gibbons, J. Batty,
T. Caterina
S. Farbrother, City Manager
D. H. Edey, Acting City Manager
M. Nathoo, Deputy City Clerk
N. Rajan, D. Siebold, Office of the City Clerk

ITEM	PAGE	DECISION
TABLE OF CONTENTS
1. CALL TO ORDER AND RELATED BUSINESS 2 1.1 Call to Order 2 1.2 Adoption of Agenda 2 1.3 Adoption of Minutes 3 1.4 Protocol Items 3 2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3 2.1 Select Items for Debate 3 2.2 Requests to Speak 3 2.3 Requests for Specific Time on Agenda 5 3. COUNCILLOR INQUIRIES 5 3.1. Google Mail and Calendar (S. Mandel) 5 4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 5 5. STATUS REPORT 5 5.1 Options for an Integrated Program for Illuminating Other Key Landmarks and Bridges 5 5.2 Implementation and Costs of fresh: Edmonton's Food and Urban Agriculture Strategy 6 5.3 Budget Proposal and Schedule to Light the High Level Bridge 6 6. REPORTS 6 6.1 Johnson Road Subdivision - Request for Property Tax Cancellation 6 6.2 Jasper Avenue Business - Request for Property Tax Cancellation 7 6.3 2012 Requests for Retroactive Municipal Tax Refunds Under Policy C543 8 6.4 Safe Harbour Homes - Request for Property Tax Refund 8 6.5 Film Alberta - Request for Property Tax Cancellation 8 6.6 2012 Drainage Services Design and Construction Annual Report 9 6.7 Temporary Sign Industry Consultation 10 6.8 Citizens' Panel on Edmonton's Energy and Climate Change Challenges 11 6.9 Zoning Bylaw Review of Eating and Drinking Establishments 11 6.10 Outdoor Patios Regulations Refinement - Consultations - Focus on Sidewalk Cafes 11 6.11 Street Vendor Application Process - Improvements - Update on 2013 Application Process for Street Vendors 12 6.12 Mechanized River Valley Access - Non-Contract A Request for Proposal 13 7. RESPONSES TO COUNCILLOR INQUIRIES 13 7.1 Road Widening on 50 Street Between Ellerslie and Anthony Henday - Service Agreement and Implementation Questions (A. Sohi) 13 8. PRIVATE REPORTS 14 8.1 Settlement of Claim 14 9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE 14 10. ADJOURNMENT 14	Carried Carried See Minutes See Minutes See Minutes None See Minutes None Carried Carried Carried Referred Carried Carried Carried Action Carried Action Carried Postponed Action Carried Postponed Carried Postponed None

TABLE OF CONTENTS

ITEM

PAGE

DECISION

1. CALL TO ORDER AND RELATED BUSINESS 2

1.1 Call to Order 2

1.2 Adoption of Agenda 2

1.3 Adoption of Minutes 3

1.4 Protocol Items 3

2. ITEMS FOR DISCUSSION AND RELATED BUSINESS 3

2.1 Select Items for Debate 3

2.2 Requests to Speak 3

2.3 Requests for Specific Time on Agenda 5

3. COUNCILLOR INQUIRIES 5

3.1. Google Mail and Calendar (S. Mandel) 5

4. REPORTS TO BE DEALT WITH AT A FUTURE MEETING 5

5. STATUS REPORT 5

5.1 Options for an Integrated Program for

Illuminating Other Key Landmarks and Bridges 5

5.2 Implementation and Costs of fresh: Edmonton's

Food and Urban Agriculture Strategy 6

5.3 Budget Proposal and Schedule to Light the High

Level Bridge 6

6. REPORTS 6

6.1 Johnson Road Subdivision - Request for Property

Tax Cancellation 6

6.2 Jasper Avenue Business - Request for Property Tax

Cancellation 7

6.3 2012 Requests for Retroactive Municipal Tax

Refunds Under Policy C543 8

6.4 Safe Harbour Homes - Request for Property Tax

Refund 8

6.5 Film Alberta - Request for Property Tax

Cancellation 8

6.6 2012 Drainage Services Design and Construction

Annual Report 9

6.7 Temporary Sign Industry Consultation 10

6.8 Citizens' Panel on Edmonton's Energy and Climate

Change Challenges 11

6.9 Zoning Bylaw Review of Eating and Drinking

Establishments 11

6.10 Outdoor Patios Regulations Refinement -

Consultations - Focus on Sidewalk Cafes 11

6.11 Street Vendor Application Process - Improvements

- Update on 2013 Application Process for Street

Vendors 12

6.12 Mechanized River Valley Access - Non-Contract A

Request for Proposal 13

7. RESPONSES TO COUNCILLOR INQUIRIES 13

7.1 Road Widening on 50 Street Between Ellerslie and

Anthony Henday - Service Agreement and

Implementation Questions (A. Sohi) 13

8. PRIVATE REPORTS 14

8.1 Settlement of Claim 14

9. NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

NOTICE 14

10. ADJOURNMENT 14

Carried

See Minutes

None

See Minutes

None

Carried

Referred

Carried

Action

Carried

Action

Carried

Postponed

Action

Carried

Postponed

Carried

Postponed

None

DECISION SUMMARY

ITEM

DECISION

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

Mayor S. Mandel called the meeting to order at 9:38 a.m.

1.2

Adoption of Agenda

Moved K. Krushell:

That the April 15, 2013, Executive Committee meeting agenda be adopted with the following changes:

Additions:

6.2 Jasper Avenue Business - Request for Property Tax
Cancellation

6.6 2012 Drainage Services Design and Construction
Annual Report

8.1 Settlement of Claim – Private

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

1.3

Adoption of Minutes

Moved K. Krushell:

That the April 2, 2013, Executive Committee meeting minutes be adopted.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

1.4

Protocol Items

St. Mary's School (S. Mandel)

Mayor S. Mandel, on behalf of Executive Committee, welcomed the Grade 2 students from St. Mary's School, and their teacher, S. Frost.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, 6.9, 6.10, 6.11, 6.12, 7.1 and 8.1.

2.2

Requests to Speak

Moved K. Krushell:

That Executive Committee hear from the following speakers, in panels when appropriate:

6.1 Johnson Road Subdivision - Request for Property Tax Cancellation

· C. Bennett

· R. Bennett

· I. Blower

· I. Hope

· W. Newman

· J. Moak

6.2 Jasper Avenue Business - Request for Property
Tax Cancellation

· T. Yu, Orbits

6.3 2012 Requests for Retroactive Municipal Tax
Refunds Under Policy C543

· C. Zukiwski, Reynolds Mirth Richards & Farmer

6.5 Film Alberta - Request for Property Tax
Cancellation

· S. Osman, Film Alberta Studios

· B. Evans, Director, Alberta Media Production Industry Association

· C. Edwards, Producer

· A. Karvonen, Representative, International Alliance of Theatrical Stage Employees

· B. Stromberg, Edmonton Film Commission

6.7 Temporary Sign Industry Consultation

· D. Gough, Alberta Portable Sign Association

· H. Pogge, Alberta Portable Sign Association

· A. Gillani

6.8 Citizens' Panel on Edmonton's Energy and
Climate Change Challenges

· D. Warring, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· S. Hannah, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· T. Coates, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· C. Tucker, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· L. Milner, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· G. MacLellan, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

· C. Peterson, Citizens' Panel on Edmonton's Energy and Climate Change Challenges

6.12 Mechanized River Valley Access - Non-Contract
A Request for Proposal

· N. Nicholls, Residents of McDougall Place

· M. Levenson

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

2.3

Requests for Specific Time on Agenda

There were no requests for any items to be dealt with at a specific time.

COUNCILLOR INQUIRIES

3.1.

Google Mail and Calendar (S. Mandel)

I would like Administration to provide information on the decision to switch to Google mail and calendar, including the reason for the change and the cost savings to be achieved.

Corporate Svcs.

Due Date: Jul. 8, 2013

REPORTS TO BE DEALT WITH AT A FUTURE MEETING – NONE

STATUS REPORT

5.1

Options for an Integrated Program for Illuminating Other Key Landmarks and Bridges

Moved K. Krushell:

That the revised due date of May 27, 2013, be approved.

Sustainable Dev.

Due Date: May 27, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

5.2

Implementation and Costs of fresh: Edmonton's Food and Urban Agriculture Strategy

Moved K. Krushell:

That the revised due date of April 29, 2013, be approved.

Sustainable Dev.

Due Date: Apr. 29, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

5.3

Budget Proposal and Schedule to Light the High Level Bridge

Moved K. Krushell:

That the revised due date of April 29, 2013, be approved.

TransportationSvcs.

Due Date: Apr. 29, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

REPORTS

6.1

Johnson Road Subdivision - Request for Property Tax Cancellation

J. Moak; I. Hope; I. Blower; R. Bennett; and C. Bennett, made presentations. C. Bennett, answered the Committee's questions. Copies of a document provided by C. Bennett, were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

R. Risling and L. Rosen, Chief Financial Officer and Treasurer, Financial Services and Utilities; C. Ashmore, Corporate Services (Law); and S. Mackie, Sustainable Development, answered the Committee's questions.

Moved K. Krushell:

Johnson Road Subdivision - Request for Property Tax Cancellation - Addressing Inequities and Development of Criteria for a Separate Residential Class

That the April 15, 2013, Financial Services and Utilities report 2013AT4914, be referred back to Administration to come forward with recommendations on how potential inequities can be addressed, both in the short term and on a longer term basis, including a recommended amount for reduction or deferral of current taxes, and development of criteria for a separate residential class with respect to these properties and other similar properties.

Financial Svcs. and Utilities

Due Date: May 27, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.2

Jasper Avenue Business - Request for Property Tax Cancellation

T. Yu, Orbits, made a presentation and answered the Committee's questions.

P. Szczepanski, Transportation Services; and R. Risling, Financial Services and Utilities, answered the Committee's questions.

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the request for partial tax cancellation under section 347(1) of the Municipal Government Act, R.S.A. 2000, c. M-26, for 5, 10020 Jasper Avenue NW (Tax Roll 10027871), be denied.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.3

2012 Requests for Retroactive Municipal Tax Refunds Under Policy C543

Moved K. Krushell:

That Executive Committee hear from P. Govenlock, Reynolds Mirth Richards & Farmer.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

P. Govenlock, Reynolds Mirth Richards & Farmer, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

Moved S. Mandel:

That Executive Committee recommend to City Council:

That the refunds totalling $108,496.56 as outlined in the April 15, 2013, Financial Services and Utilities report 2013AT7132, and any associated penalties, be approved.

In Favour:

Carried

S. Mandel, K. Diotte, K. Leibovici, L. Sloan

Absent:

K. Krushell

6.4

Safe Harbour Homes - Request for Property Tax Refund

A letter provided by M. Brown, Safe Harbour Homes Ltd., was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved K. Krushell:

That Executive Committee recommend to City Council:

That the two requests for refunds totalling $2014.80 from Safe Harbour Homes, as outlined in Attachment 1 of the April 15, 2013, Financial Services and Utilities report 2013AT2074, be denied.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.5

Film Alberta - Request for Property Tax Cancellation

Moved K. Krushell:

That Executive Committee hear from P. Gerrie, Representative, International Alliance of Theatrical Stage Employees.

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

S. Osman, Film Alberta Studios; B. Evans, Director, Alberta Media Production Industry Association; C. Edwards, Producer; P. Gerrie, Representative, International Alliance of Theatrical Stage Employees; and B. Stromberg, Edmonton Film Commission, made presentations.
S. Osman, Film Alberta Studios, answered the Committee's questions.

R. Risling, and L. Rosen, Chief Financial Officer and Treasurer, Financial Services and Utilities, answered the Committee's questions.

Moved S. Mandel:

1. That Executive Committee recommend to City Council:

That the partial tax cancellation request under section 347(1) of the Municipal Government Act, R.S.A. 2000, c. M-26 for Film Alberta (Tax Roll Account 9978554), be approved, as per Attachment 1 of the April 15, 2013, Financial Services and Utilities report 2013AT7660, along with an equivalent amount for 2013.

Film Alberta - Tax Options

2. That Administration work with the property owner to look at options and models for tax reduction or cancellation over the longer term, including the possibility of leasing the building to a non-profit organization and providing tax exemption by bylaw, or utilizing potential exemptions under section 362 or other sections of the Municipal Government Act.

Financial Svcs. and Utilities

Due Date: Jul. 8, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.6

2012 Drainage Services Design and Construction Annual Report

C. Ward and L. Rosen, Chief Financial Officer and Treasurer, Financial Services and Utilities, answered the Committee's questions.

Moved S. Mandel:

That the April 15, 2013, Financial Services and Utilities report 2013DS5756, be received for information.

Financial Svcs. and Utilities

In Favour:

Carried

S. Mandel, K. Diotte, K. Leibovici, L. Sloan

Absent:

K. Krushell

6.7

Temporary Sign Industry Consultation

L. Balone, Sustainable Development, made a presentation.

D. Gough, Alberta Portable Sign Association; and
H. Pogge, President, Alberta Portable Sign Association, made presentations and answered the Committee's questions.

S. Mackie, Sustainable Development, answered the Committee's questions.

Moved S. Mandel:

Results from Further Consultations on Permit Process Timelines with Alberta Portable Sign Association

That Administration provide a memo to all Members of Council and return to Executive Committee with a verbal report on April 29, 2013, on the results of further consultation with Alberta Portable Sign Association and other key stakeholders, and actions taken on further improvements to the permit process, including information on approval time lines and resourcing improvements to the permit process.

Sustainable Dev.

Due Date: Apr. 29, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.8

Citizens' Panel on Edmonton's Energy and Climate Change Challenges

P. Ohm, Sustainable Development, made a presentation.

D. Warring; S. Hannah; T. Coates; C. Tucker; L. Milner;
G. MacLellan; and C. Peterson, Citizens' Panel on Edmonton's Energy and Climate Change Challenges, made presentations and answered the Committee's questions.

P. Ohm, M. Brostrom and J. Andrais, Sustainable Development; and D. Kahane, Alberta Climate Dialogue; and F. Cavanagh, Centre for Public Involvement, answered the Committee's questions.

Moved K. Leibovici:

That the April 15, 2013, Sustainable Development report 2013SPE109, be received for information.

Sustainable Dev.

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

6.9

Zoning Bylaw Review of Eating and Drinking Establishments

Moved K. Leibovici:

That the April 15, 2013, Sustainable Development report 2013SCP102 be postponed to the April 29, 2013, Executive Committee meeting.

Sustainable Dev.

Due Date: Apr. 29, 2013

In Favour:

Carried

S. Mandel, K. Krushell, K. Diotte, K. Leibovici, L. Sloan

6.10

Outdoor Patios Regulations Refinement - Consultations - Focus on Sidewalk Cafes

Items 6.10 and 6.11 were dealt with together.

S. Mackie, Sustainable Development, made a presentation and answered the Committee's questions. S. Farbrother, City Manager, answered the Committee's questions.

Moved K. Leibovici:

Applications for Major and Minor Outdoor Cafes/Patios

That Administration bring forward a report in September 2013, providing information on the number of applications submitted for major and minor outdoor cafes/patios; the number of applications withdrawn and the reasons for the withdrawals; the number of applications approved and the length of time that was required for approvals of each application.

Sustainable Dev.

Due Date: Sep. 9, 2013

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

Moved K. Diotte:

That Administration provide a memo to Members of Council on action taken to reduce the annual permit fees for major sidewalk cafes to $100 and minor sidewalk cafes to $25.

Sustainable Dev.

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

6.11

Street Vendor Application Process - Improvements - Update on 2013 Application Process for Street Vendors

Items 6.10 and 6.11 were dealt with together.

Moved K. Leibovici:

That the April 15, 2013, Sustainable Development report 2013SCP020, be received for information.

Sustainable Dev.

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

6.12

Mechanized River Valley Access - Non-Contract A Request for Proposal

Moved K. Leibovici:

That the April 15, 2013, Sustainable Development report 2013SHE020 be postponed to the April 29, 2013, Executive Committee meeting.

Sustainable Dev.

Due Date: Apr. 29, 2013

In Favour:

Carried

S. Mandel, K. Diotte, K. Leibovici, L. Sloan

Absent:

K. Krushell

RESPONSES TO COUNCILLOR INQUIRIES

7.1

Road Widening on 50 Street Between Ellerslie and Anthony Henday - Service Agreement and Implementation Questions (A. Sohi)

S. Mackie, Sustainable Development; and
J. Hancock, Transportation Services, answered the Committee's questions.

Moved K. Diotte:

That the April 2, 2013, Sustainable Development report 2013SCP007, be received for information.

Sustainable Dev.

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

PRIVATE REPORTS

8.1

Settlement of Claim

The Committee met in private at 4:10 pursuant to sections 24, 25 and 27 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 4:28 p.m.

Moved K. Diotte:

1. That the April 15, 2013, Corporate Services report 2013COL006 be postponed to the April 29, 2013, Executive Committee meeting.

2. That the April 15, 2013, Corporate Services report 2013COL006 remain private pursuant to sections 24, 25 and 27 of the Freedom of Information and Protection of Privacy Act.

Corporate Service

Due Date: Apr. 29, 2013

In Favour:

Carried

K. Krushell, K. Diotte, K. Leibovici

Absent:

S. Mandel, L. Sloan

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

Councillor K. Krushell asked whether there were any Notice of Motions. There were none.

10.

ADJOURNMENT

The meeting adjourned at 4:30 p.m.

______________________ ______________________

Chair City Clerk