LRT GOVERNANCE BOARD

 

MINUTES


September 9, 2014  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

ABSENT

I. Ing

ALSO IN ATTENDANCE

G. Joseph, Office of the City Clerk

L. Long, Office of the City Clerk

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         3

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING           
4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        Valley Line Stage 1 - Project Update – Verbal Report                3

6.          PRIVATE REPORTS                                                                           3

6.1        Valley Line Stage 1 - Project Procurement

             Implementation Schedule Update                                                   3

6.2        Valley Line Stage 1 - Value for Money Update #1                       4

6.3        Valley Line Stage 1 - Request for Proposal                                  4

6.4        Valley Line Stage 1 - Payment Mechanism                                   5

6.5        Valley Line Stage 1 - Draft Project Agreement                             5

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

7.1        2015 LRT Governance Board Meeting Schedule                       6

7.2        Response to LRT Governance Board Correspondence          7

8.          ADJOURNMENT                                                                                  7

 

 

 

Carried

Carried

None

 

None

None

None

None

 

Carried

 

 

Carried

Carried

Carried

Carried

Carried

 

 

Action

Action

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved T. Ball:

 

 

 

That the September 9, 2014, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

1.3

Adoption of Minutes

 

 

Moved T. Ball:

 

 

 

That the August 6, 2014, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Valley Line Stage 1 - Project Update - Verbal report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Committee's questions.

 

 

Moved D. Hickey:

 

 

 

That the September 9, 2014, Transportation Services verbal presentation be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.

PRIVATE REPORTS

 

 

The Board met in private at 10:43 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 2:02 p.m.

 

6.1

Valley Line Stage 1 - Project Procurement Implementation Schedule Update

 

 

Moved D. Hickey:

 

 

 

1.    That the September 9, 2014, Transportation Services report CR_1607, be received for information.

2.    That the September 9, 2014, Transportation Services report CR_1607 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.2

Valley Line Stage 1 - Value for Money Update #1

 

 

Moved K. Chisholm:

 

 

 

1.    That the September 9, 2014, Transportation Services report CR_1608, be received for information.

2.    That the September 9, 2014, Transportation Services report CR_1608 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.3

Valley Line Stage 1 - Request for Proposal

 

 

Moved K. Chisholm:

 

 

 

1.    That the Request for Proposal, as outlined in the September 9, 2014, Transportation Services report CR_1610, be approved, and that the Request for Proposal document be in a form and content acceptable to the City Manager.

2.    That the City Manager be authorized to make amendments to the Request for Proposal, as may be required, prior to its issuance in September 2014, and also during the Request for Proposal procurement process.

3.    That the September 9, 2014, Transportation Services report CR_1610 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.4

Valley Line Stage 1 - Payment Mechanism

 

 

Moved T. Ball:

 

 

 

1.     That the Valley Line LRT – Stage 1 Payment Mechanism, as outlined in the September 9, 2014, Transportation Services report CR_1612, be approved, and that the Payment Mechanism document be in form and content acceptable to the City Manager.

2.    That the City Manager be authorized to make amendments to the Payment Mechanism that do not negatively affect the value-for-money, or reallocate substantial risk to the City, prior to its issuance in September 2014, and also during the Request for Proposal procurement process.

3.    That the September 9, 2014, Transportation Services report CR_1612 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.5

Valley Line Stage 1 - Draft Project Agreement

 

 

Moved D. Hickey:

 

 

 

1.    That the draft form of Project Agreement, as outlined in the September 9, 2014, Transportation Services report CR_1611, and all related or collateral agreements or documents provided for or contemplated by the Project Agreement be approved, and that the Project Agreement and other related documents be in form and content acceptable to the City Manager.

2.    That the City Manager be authorized to make amendments to the draft Project Agreement and other related documents, that do not negatively affect the value-for-money, or reallocate substantial risk to the City, as may be required prior to its issuance with the Request for Proposal and also during the Request for Proposal procurement process.

3.    That the September 9, 2014, Transportation Services report CR_1611 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

7.1

2015 LRT Governance Board Meeting Schedule

 

 

 

D. Hickey requested permission to make a Motion without Customary Notice in regards to the 2015 LRT Governance Board Meeting Schedule.

 

 

Moved A. Maurer:

 

That D. Hickey be allowed to make a Motion without Customary Notice in regards to the 2015 LRT Governance Board Meeting Schedule.

 

In Favour:                                                                            Carried

Carried

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

Absent:

 

I. Ing

 

 

 

Moved D. Hickey:

 

 

 

That Administration provide a report with a recommended schedule of meetings of the LRT Governance Board for 2015 at the next board meeting.

Transportation Svcs.

Due Date:
Dec. 16, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

7.2

Response to LRT Governance Board Correspondence

 

 

 

D. Hickey requested permission to make a Motion without Customary Notice requesting Administration respond to correspondence received from the public in reference to the Valley Line LRT Route.

 

 

Moved A. Maurer:

 

That D. Hickey be allowed to make a Motion without Customary Notice requesting Administration respond to correspondence received from the public in reference to the Valley Line LRT Route.

 

In Favour:                                                                            Carried

Carried

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

Absent:

 

I. Ing

 

 

Moved D. Hickey:

 

 

 

That correspondence received from the public in reference to the Valley Line LRT route alignment be referred to Administration for a direct response, with a copy to the LRT Governance Board.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

 

8.

ADJOURNMENT

 

 

The Committee adjourned at 2:20 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk