UTILITY COMMITTEE

 

MINUTES


August 27, 2015  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, M. Walters

ABSENT

A. Sohi

ALSO IN ATTENDANCE

A. Knack
S. Kaffo, Office of the City Clerk
N. Rajan, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        Comparison of Incremental Employee Costs to

             External Consultants - Utilities                                                         3

6.2        Drainage Services Supplementary Capital Budget

             Adjustment                                                                                            4

6.3        Sanitary Grit Facility                                                                            4

6.4        West Jasper Place Sewer Update - Verbal report                       5

7.          RESPONSES TO COUNCILLOR INQUIRIES                                5

8.          PRIVATE REPORTS                                                                           5

8.1        Edmonton Waste Management Centre Marketing Update       6

8.2        Integration of High Solid Anaerobic Digestion

             Technology - Capital Adjustment                                                    7

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See Minutes

None

None

None

None

None

 

 

Carried

 

Action

Carried

Carried

 

 

Carried

 

Action

 

None

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:32 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the August 27, 2015, Utility Committee agenda be adopted with the following change:

Addition:

6.4  West Jasper Place Sewer Update - Verbal report.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the June 25, 2015, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any of the items to be made time specific.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Comparison of Incremental Employee Costs to External Consultants - Utilities

 

 

 

C. Ward, Financial Services and Utilities, and T. Burge, Chief Financial Officer and Treasurer; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the August 27, 2015, Financial Services and Utilities report CR_2438, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

 

 

 

 

Absent:

 

 

 

A. Sohi

 

6.2

Drainage Services Supplementary Capital Budget Adjustment

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
T. Burge, Chief Financial Officer and Treasurer, and
L. Girard, Financial Services and Utilities; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

Strategies to Address Governance and Emerging Issues Between Committee meetings

That Administration bring forward a report on strategies for addressing governance issues in managing budget adjustments, monitoring and approval process, and for issues emerging between Utility Committee meetings.

 

Financial Svcs. and Utilities

Due by:    Oct. 29, 2015

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to City Council:

That amendments to the 2015 – 2018 Capital Budget as set out in Attachment 1 [with the amount being corrected for the “Environmental Enhancement Project” from ($2,296,987) to ($2,969,987) on page 2] of the August 27, 2015, Financial Services and Utilities report CR_2592, be approved.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.3

Sanitary Grit Facility

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
T. Burge, Chief Financial Officer and Treasurer; S. Thomas, EPCOR; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to City Council:

That Administration bring a report to the October 29, 2015, Utility Committee meeting with the terms of an agreement with EPCOR Water Services Inc., relating to a proposed Sanitary Grit Residuals Treatment Facility, as outlined in the August 27, 2015, Financial Services and Utilities report CR_2799.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.4

West Jasper Place Sewer Update - Verbal report

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.
J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the August 27, 2015, Financial Services and Utilities verbal report be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

 

Moved E. Gibbons:

 

 

 

That Utility Committee meet in private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

 

 

The Committee met in private at 10:40 a.m.

 

 

Moved M. Walters:

 

 

 

That Utility Committee meet in public.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

 

 

The Committee met in public at 11:15 a.m.

 

8.1

Edmonton Waste Management Centre Marketing Update

 

 

 

The Committee met in private at 10:40 a.m. pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Committee met in public at 11:15 a.m.

 

 

Moved M. Walters:

 

 

 

1.  That the August 27, 2015, Financial Services and Utilities report CR_2601, be received for information.

2.  That the August 27, 2015, Financial Services and Utilities report CR_2601 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

8.2

Integration of High Solid Anaerobic Digestion Technology - Capital Adjustment

 

 

 

The Committee met in private at 10:40 a.m. pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Committee met in public at 11:15 a.m.

 

 

Moved B. Henderson:

 

 

 

That the Utility Committee recommend to City Council:

1.  That Capital Profile 13-33-2023 High Solids Anaerobic Digestion Facility be increased by $6,166,000 with $6,104,000 funding from debenture borrowing and $62,000 funding from partner funding, subject to submission of a business case on the High Solids Anaerobic Digestion Facility.

2.  That the August 27, 2015, Financial Services and Utilities report CR_2806 remain private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 11:20 a.m.

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk