UTILITY COMMITTEE

 

MINUTES


April 30, 2015  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, M. Walters

ABSENT

A. Sohi

ALSO IN ATTENDANCE

A. Knack

S. McKerry, Office of the City Clerk

L. Long, Office of the City Clerk

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        Analysis of Ratio of In-House Work to External

             Consultants  - Utilities Work                                                              3

6.2        National Zero Waste Council - City of Edmonton

             Membership                                                                                           3

6.3        2014 Waste Management Utility Annual Report                          4

6.4        2014 Drainage Services Utility Annual Report                             4

6.5        Shared Services Fair Market Evaluation - Real

             Estate Services                                                                                     5

6.6        Shared Services Fair Market Evaluation - 311                             6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   6

10.        ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

None

 

 

Action

 

Carried

Carried

Action

 

Carried

Carried

None

None

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:32 a.m.

 

1.2

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the April 30, 2015, Utility Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the February 26, 2015, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Analysis of Ratio of In-House Work to External Consultants - Utilities Work

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
T. Burge, Acting Chief Financial Officer and Treasurer, and A. Kwan, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

Comparison of Incremental Employee Costs to External Consultants - Utilities

That Administration provide a report to Utility Committee, comparing the incremental costs of an employee to the cost of external consultants.

Financial Svcs. and Utilities

Due by:
Aug. 27, 2015

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.2

National Zero Waste Council - City of Edmonton Membership

 

 

 

L. Girard and C. Ward, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to City Council:

That the City of Edmonton's membership in the National Zero Waste Council, be approved.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.3

2014 Waste Management Utility Annual Report

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions.
C. Boyce, B. Latta and C. Hagen, Financial Services and Utilities, and T. Burge, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the April 30, 2015, Financial Services and Utilities report CR_2300, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.4

2014 Drainage Services Utility Annual Report

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.
T. Burge, Acting Chief Financial Officer and Treasurer, and S. Cheung, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the April 30, 2015, Financial Services and Utilities report CR_2341, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

 

Moved B. Henderson:

 

 

 

Process to Manage Debt - Utilities

That Administration work with the Utility Advisor to provide a report to Utility Committee on the process to manage debt in relation to utilities.

Financial Svcs. and Utilities

Due by:
Jun. 25, 2015

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.5

Shared Services Fair Market Evaluation - Real Estate Services

 

 

 

C. Ward and O. Zakoc, Financial Services and Utilities, and 
T. Burge, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the April 30, 2015, Financial Services and Utilities report CR_2156, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

6.6

Shared Services Fair Market Evaluation - 311

 

 

 

C. Ward and O. Zakoc, Financial Services and Utilities, and 
T. Burge, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the April 30, 2015, Financial Services and Utilities report CR_2356, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Walters

 

 

Absent:

 

 

 

A. Sohi

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 11:30 a.m.

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk