LRT GOVERNANCE BOARD

 

MINUTES


August 6, 2014  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, I. Ing

ABSENT

K. Chisholm

ALSO IN ATTENDANCE

G. Joseph, Office of the City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        Board Member Recruitment Option                                                3

5.2        Request for Qualifications Evaluation Process                          3

5.3        Fairness Monitor Update                                                                   3

6.          PRIVATE REPORTS                                                                           4

6.1        Request for Qualifications Shortlist Recommendation             4

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   4

7.1        August 26, 2014, LRT Governance Board meeting
             (D. Hickey)                                                                                              5

8.          ADJOURNMENT                                                                                  5

 

 

 

 

Carried

Carried

None

 

None

None

None

None

 

Carried

Carried

Carried

 

Carried

 

 

 

Action

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:34 a.m.

 

1.2

Adoption of Agenda

 

 

Moved A.  Maurer:

 

 

 

That the August 6, 2014, LRT Governance Board meeting agenda be adopted with the following changes:

Addition:

6.1    Request for Qualifications Shortlist Recommendation – PRIVATE – Attachment 1

(Sections 24, 25 and 29 of the Freedom of Information and Protection of Privacy Act)

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

1.3

Adoption of Minutes

 

 

Moved T. Ball:

 

 

 

That the June 19, 2014, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Board Member Recruitment Option

 

 

Moved D. Hickey:

 

 

 

That the February 4, 2014, Corporate Services report CR_692, be received for information.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

5.2

Request for Qualifications Evaluation Process

 

 

 

W. Mandryk, Transportation Services; and S. Prendiville, KPMG, made a presentation and answered the Board's questions.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

That the August 6, 2014, Transportation Services report CR_1506, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

5.3

Fairness Monitor Update

 

 

 

G. Campbell, GGC Consulting, made a presentation.

 

 

 

 

 

 

Moved D. Hickey:

 

 

 

That the August 6, 2014, Transportation Services report CR_1511, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

6.

PRIVATE REPORTS

6.1

Request for Qualifications Shortlist Recommendation

 

 

 

The Board met in private at 10:57 a.m. pursuant to sections 24, 25 and 29 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 11:23 a.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1.    That the three respondents that have the highest scores in accordance with the Request for Qualifications evaluation process as set out in Attachment 1, be approved as the shortlist for Valley Line - Stage 1.

2.    That the August 6, 2014, Transportation Services report CR_1510 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

3.    That the names of the shortlisted respondents remain private until released by the City Manager pursuant to section 29 of the Freedom of Information and Privacy Act.

Transportation Svcs.

Office of the City Manager

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

 

 

 

 

 

W. Mandryk, Transportation Services, answered the Board's questions.

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

7.1

August 26, 2014, LRT Governance Board meeting (D. Hickey)

 

 

D. Hickey requested permission to make a Motion without Customary Notice to reschedule the August 26, 2014, LRT Governance Board meeting.

 

 

Moved A.  Maurer:

 

 

 

That D. Hickey be allowed to make a Motion without Customary Notice to reschedule the August 26, 2014, LRT Governance Board meeting.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

 

Moved D. Hickey:

 

 

 

That the August 26, 2014, LRT Governance Board meeting be rescheduled to September 9, 2014, from 10:30 a.m. to 4 p.m. in the River Valley Room.

Corporate Svcs.

Due Date:
Sep. 9, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, I. Ing

 

 

Absent:

 

 

 

K. Chisholm

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 11:26 a.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk