TRANSPORTATION AND PUBLIC WORKS

COMMITTEE

 

MINUTES


July 13, 2010  –  River Valley Room

 

 

PRESENT

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, *S. Mandel

*Committee Member pursuant to section 150 (2), Procedures and Committees Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

Councillors A. Sohi, B. Anderson, B. Henderson, E. Gibbons, J. Batty
J. Charchun, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS              3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 4

3.1        Current Status and Opportunities for Landfill at

             12707 - 170 Street (K. Leibovici/L. Sloan)                                      5

4.          STATUS REPORT                                                                                5

4.1        Walkability Strategy Project Implementation Plan                      5

4.2        Utility Excavation Pilot Project Results, Cost

             Impact and Standards                                                                        5

5.          REPORTS                                                                                              5

5.1        109th Street Corridor Study Implementation

             Recommendations                                                                              5

5.2        Amendment of the Highway Transfer Agreement                      6

5.3        Purchase of NAIT LRT Vehicles                                                      6

5.4        Transit Paid Park and Ride Pilot Project                                       7

5.5        2011 Budget Guidelines for Drainage Services

             Utilities                                                                                                    7

5.6        Updated Utility Fiscal Policy for the Sanitary

             and Land Drainage Utilities                                                               8

5.7        2011 Budget Guideline for Waste Management Utility              9

5.8        Waste Management Utility Fiscal Policy                                     10

5.9        Utility Customer Billing Service Level Agreements

             - Approval to Renew Agreements                                                 11

5.10       Bylaw 15495 - Amendment to Reserve Designation

             Bylaw 15248 - Parks                                                                          12

5.11       Quarterly Update on Trenchless Project Proposals

             - Drainage Services, Design and Construction -

             April 1, 2010, to June 30, 2010                                                        12

5.12       Status of Louise McKinney Park Capital Project -

             Louise McKinney Park Development Update (S.

             Mandel)                                                                                                 13

5.13       Environmental Committee of Council - Update                       13

6.          RESPONSES TO COUNCILLOR INQUIRIES                              14

6.1        118 Avenue Local Improvement Sports Figures (E.

             Gibbons)                                                                                              14

7.          PRIVATE REPORTS                                                                         14

7.1        Purchase of Leasehold Interest                                                    14

7.2        Revised Lease Agreement with Greys Paper

             Recycling Industries Ltd.                                                                 15

8.          NOTICES OF MOTION                                                                      15

9.          ADJOURNMENT                                                                                15

 

 

 

 

Carried

Carried

None

 

See Minutes

See Minutes

See Minutes

 

 

See Minutes

 

Carried

 

Carried

 

 

Carried

Carried

Carried

Carried

 

Referred

 

Referred

Referred

Referred

 

Referred

 

Carried

 

 

Carried

 

 

Carried

Carried

 

Carried

 

 

Carried

 

Carried

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor R. Hayter called the meeting to order at
 9:35 a.m.

 

1.2

Adoption of Agenda

 

 

Moved L. Sloan:

 

 

 

That the July 13, 2010, Transportation and Public Works Committee meeting agenda be adopted with the following changes:

 

Replacement Report

5.11 Quarterly Update on Trenchless Project Proposals - Drainage Services, Design and Construction - April 1, 2010, to June 30, 2010

 

 

In Favour:

Carried

 

 

R. Hayter, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

K. Leibovici, D. Iveson

 

1.3

Adoption of Minutes

 

 

Moved L. Sloan:

 

 

 

That the June 29, 2010, Transportation and Public Works Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

R. Hayter, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

K. Leibovici, D. Iveson

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 5.1, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8, 5.9, 5.10, 5.12, 5.13, 6.1, 7.1 and 7.2.

 

2.2

Requests to Speak

 

 

Moved L. Sloan:

 

 

 

That Transportation and Public Works Committee hear from the following speaker:

 

6.1.  118 Avenue Local Improvement Sports Figures
(E. Gibbons)

J. Holtz, Alberta Avenue Business Association

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

2.3

Requests for Specific Time on Agenda

 

 

Moved L. Sloan:

 

 

 

That the following item be made time specific:

5.3   Purchase of NAIT LRT Vehicles

First item of business at 9:30 a.m.

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved K. Leibovici:

 

 

 

That the following items be made time specific:

6.1   118 Avenue Local Improvement Sports Figures
(E. Gibbons)

Second item of business at 9:30 a.m.

 

5.1  109th Street Corridor Study Implementation Recommendations

Third item of business at 9:30 a.m.

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

 

Moved L. Sloan:

 

 

 

That the following items be made time specific:

7.1  Purchase of Leasehold Interest

First item at 1:30 p.m.

 

5.5  2011 Budget Guidelines for Drainage Services  Utilities

Second item at 1:30 p.m.

 

5.6  Updated Utility Fiscal Policy for the Sanitary and Land Drainage Utilities

Third item at 1:30 p.m.

 

5.7  2011 Budget Guideline for Waste Management Utility

Fourth item at 1:30 p.m.

 

5.8  Waste Management Utility Fiscal Policy

Fifth item at 1:30 p.m.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

3.

COUNCILLOR INQUIRIES

3.1

Current Status and Opportunities for Landfill at
12707 - 170 Street (K. Leibovici/L. Sloan)

 

 

 

I would like Administration to provide an overview to Transportation and Public Works Committee in November 2010, on the current status of the landfill operated by Waste Management Inc. at 12707 - 170 Street, as well as opportunities that exist for collaborative work on future uses of the site.

Planning & Dev.

 

Due Date: Nov. 2010

 

4.

STATUS REPORT

4.1

Walkability Strategy Project Implementation Plan

 

 

Moved L. Sloan:

 

 

 

That the revised due date of August 24, 2010, be approved.

 

Community Svcs.

 

Due Date: Aug. 24, 2010

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

4.2

Utility Excavation Pilot Project Results, Cost Impact and Standards

 

 

Moved L. Sloan:

 

 

 

That the revised due date of February 2011, be approved.

 

Transportation

 

Due Date: February 2011

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

5.

REPORTS

5.1

109th Street Corridor Study Implementation Recommendations

 

 

 

A. Jones and B. Latte, Acting General Manager, Transportation Department; and E. Backstrom, Planning and Development Department, answered the Committee’s questions.

 

 

Moved R. Hayter:

 

 

 

That the June 21, 2010, Transportation Department report 2010TD3846 be received for information.

Transportation

 

 

 

 

A. Jones and B. Latte, Acting General Manager, Transportation Department; and E. Backstrom, Planning and Development Department, answered the Committee’s questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.2

Amendment of the Highway Transfer Agreement

 

 

Moved L. Sloan:

 

 

 

That Transportation and Public Works Committee recommend to City Council:

That the City of Edmonton complete an amendment to the current Highway Transfer Agreement, with the Province of Alberta, to capture the implementation of the Northeast Leg of Anthony Henday Drive, and that the agreement be in a form acceptable to the City Manager.

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

5.3

Purchase of NAIT LRT Vehicles

 

 

 

D. Geake and B. Latte, Acting General Manager, Transportation Department, answered the Committee’s questions.

 

 

Moved L. Sloan:

 

 

 

That an amendment to the existing light rail vehicle contract with Siemens Canada Limited, for the supply of ten Light Rail Vehicles, for a total amendment amount of up to $38 million U.S. (excluding GST) be approved, and that the agreement be in a form acceptable to the City Manager.

Transportation/City Manager

 

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.4

Transit Paid Park and Ride Pilot Project

 

 

 

C. Stolte, Transportation Department, made a presentation and answered the Committee’s questions. R. Shewchuk, Transportation Department, answered the Committee’s questions.

 

 

Moved R. Hayter:

 

 

 

That Transportation and Public Works Committee recommend to City Council:

That the following motion passed at the March 24, 2010, Council meeting:

“That Administration include an LRT Park and Ride Reserved Stall Pass Program for up to 18 percent of the parking spaces, on a one-year trial basis, as part of the preparation for the 2011 Operating Budget submission”

be amended as follows:

delete “Administration include” and replace everything after “spaces” with the following: “on a sixteen month trial basis, at four specified LRT Park and Ride lots starting in September with funding from generated revenue, be approved.”

 

 

 

C. Stolte and R. Shewchuk, Transportation Department, answered the Committee’s questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.5

2011 Budget Guidelines for Drainage Services Utilities

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. J. Hodgson, Asset Management and Public Works Department, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

 

That the June 27, 2010, Asset Management and Public Works Department report 2010PW8082 be referred back to Administration to return to Transportation and Public Works Committee with further information on the proposed Sanitary Drainage Utility (Collection and Transmission System) rate increase and the proposed Land Drainage Utility rate increase including, but not limited to:

•  breakdown of costs, specifically the operating increase drivers

•  rate of return and the revenue generated for the City

•  net revenue from Design and Construction Division

•  net breakdown of neighbourhood renewal program impacts to the utility

AMPW

 

Due Date: Sep. 7, 2010

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.6

Updated Utility Fiscal Policy for the Sanitary and Land Drainage Utilities

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. J. Beckett, Utilities Advisor to Council, answered the Committee's questions.

 

 

Moved L. Sloan:

 

 

 

That the June 30, 2010, Asset Management and Public Works Department report 2010PW6508 be referred back to Administration to return to Transportation and Public Works Committee with detailed multi-year financial projections that support the proposed Sanitary and Land Drainage Utilities Fiscal Policy C304C, including, but not limited to:

•  debt ratios

•  debt servicing average

•  projected revenues (rate and non-rate)

•  operating expenses

•  dividends and financial stabilization reserve commitments

•  capital budget expenses (new and renewed)

•  local access fee projections

•  actuals for the last five years and performa for the next 10 years

AMPW

 

Due Date: Sep. 7, 2010

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions. A. Giesbrecht and J. Charchun, Office of the City Clerk, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan

 

5.7

2011 Budget Guideline for Waste Management Utility

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. J. Beckett, Utilities Advisor to Council, answered the Committee's questions.

 R. Neehall, Asset Management and Public Works Department, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

That the June 30, 2010, Asset Management and Public Works Department report 2010PW8050 be referred back to Administration to return to Transportation and Public Works Committee with detailed financial information, which explain the rationale for the proposed 6% rate increase, and allow a review of potential future rate increase, including:

•  the waste management operating statement

•  a breakdown on percent of operations for the transfer stations and the trucking to Riley

•  a revenue breakdown in the various categories including tipping fees and trucking fees

•  an outline of a debt reduction schedule with source of funds and applications

•  other relevant information

AMPW

 

Due Date: Sep. 7, 2010

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.8

Waste Management Utility Fiscal Policy

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. J. Beckett, Utilities Advisor to Council, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

That the June 30, 2010, Asset Management and Public Works Department report 2010PW6343 be referred back to Administration, to return to Transportation and Public Works Committee, with detailed multi-year financial projections that support the proposed Waste Management Utility Fiscal Policy C558, including, but not limited to:

•  debt ratios

•  debt servicing average

•  projected revenues (rate and non-rate)

•  operating expenses

•  dividends and financial stabilization reserve commitments

•  capital budget expenses (new and renewed)

•  local access fee projections

•  actuals for the last five years and performa for the next 10 years

AMPW

 

Due Date: Sep. 7, 2010

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan

 

 

Moved K. Leibovici:

 

 

 

Response from the Utilities Advisor on the Utilities and Policy reports

That the Utilities Advisor to Council provide written comments and a reaction to the Committee’s discussion at the July 13, 2010, Transportation and Public Works Committee meeting, in particular other questions that might be asked of Administration, and a summary of observations made, and include any further information that would be of aid to Council with respect to the following, current and to be revised Asset Management and Public Works Department reports:

* 5.5, 2011 Budget Guidelines for Drainage Services Utilities (June 27, 2010 Asset Management and Public Works Department report 2010PW2082)

* 5.6, Updated Utility Fiscal Policy for the Sanitary and Land Drainage Utilities (June 30, 2010, Asset Management and Public Works Department report 2010PW6508)

* 5.7, 2011 Budget Guideline for Waste Management Utility (June 30, 2010, Asset Management and Public Works Department report 2010PW8050 )

*  5.8, Waste Management Utility Fiscal Policy (June 30, 2010, Asset Management and Public Works Department report 2010PW6343)

Utilities Advisor/
Corporate Svcs.

Due Date: Sept. 7, 2010

 

 

 

J. Beckett, Utilities Advisor to Council; and A. Giesbrecht, Office of the City Clerk, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Moved D. Iveson:

 

 

 

That the September 7, 2010,  Transportation and Public Works Committee meeting continue on September 10, 2010, starting at 8:30 a.m. and adjourning 12 noon.

Corporate Svcs.

 

Due Date: Sep. 7, 2010

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer; and A. Giesbrecht, Office of the City Clerk, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

 

J. Beckett, Utilities Advisor to Council; and L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

5.9

Utility Customer Billing Service Level Agreements - Approval to Renew Agreements

 

 

 

L. Brenneis, Acting General Manager, Asset Management and Public Works Department, answered the Committee's questions.

 

 

Moved S. Mandel:

 

 

 

That the July 13, 2010, Asset Management and Public Works Department report 2010PW5714 be referred back to Administration to review the current cost benefit for billing purposes, to determine whether billing service can be done by the City or other service providers, and to include benchmarking with other municipalities.

AMPW

 

Due Date: November 2010

 

 

 

L. Brenneis, Acting General Manager Asset Management and Public Works Department; and L. Rosen, Acting Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

5.10

Bylaw 15495 - Amendment to Reserve Designation Bylaw 15248 - Parks

 

 

 

L. Brenneis, Acting General Manager, and B. Priebe, Asset Management and Public Works Department, answered the Committee's questions.

 

 

Moved L. Sloan:

 

 

 

That Transportation and Public Works Committee recommend to City Council:

That Bylaw 15495 be given the appropriate readings.

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan

 

5.11

Quarterly Update on Trenchless Project Proposals - Drainage Services, Design and Construction - April 1, 2010, to June 30, 2010

 

 

Moved L. Sloan:

 

 

 

That the July 13, 2010, Asset Management and Public Works Department report 2010PW7644 be received for information.

AMPW

 

 

 

In Favour:

Carried

 

 

R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

D. Iveson

 

5.12

Status of Louise McKinney Park Capital Project - Louise McKinney Park Development Update (S. Mandel)

 

 

 

L. Brenneis, Acting General Manager, and D. Costigan, Asset Management and Public Works Department, made a presentation and answered the Committee's questions.
G. Barry, Asset Management and Public Works Department, answered the Committee's questions.

 

 

Moved R. Hayter:

 

 

 

That the July 13, 2010, Asset Management and Public Works Department report 2010PW6509 be received for information.

AMPW

 

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan

 

 

Opposed:

 

 

 

S. Mandel

 

5.13

Environmental Committee of Council - Update

 

 

Moved L. Sloan:

 

 

 

That the June 30, 2010, Corporate Services Department and Deputy City Manager’s Office report 2010COC03 be received for information.

Deputy City Manager

 

 

 

In Favour:

Carried

 

 

D. Iveson, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

R. Hayter

 

6.

RESPONSES TO COUNCILLOR INQUIRIES

6.1

118 Avenue Local Improvement Sports Figures (E. Gibbons)

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer, made a presentation.

 

 

 

J. Holtz, Alberta Avenue Business Association, made a presentation and answered the Committee's questions.

 

 

 

L. Rosen, Acting Chief Financial Officer and Treasurer;
I. Johnson, Corporate Services Department (Law); and
K. Barnhart, Community Services Department, answered the Committee's questions.

 

 

Moved K. Leibovici:

 

 

 

That the July 13, 2010, Finance and Treasury Department report 2010FTF038 be received for information.

Finance & Treas.

 

 

 

In Favour:

Carried

 

 

D. Iveson, R. Hayter, K. Leibovici, L. Sloan, S. Mandel

 

7.

PRIVATE REPORTS

7.1

Purchase of Leasehold Interest

 

 

 

The Committee met in private at 2:45 p.m., pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Committee met in public at 2:45 p.m.

 

 

Moved K. Leibovici:

 

 

 

1.  That the purchase of the leasehold interest, as outlined in Attachment 1 of the July 13, 2010, Asset Management and Public Works Department report 2010PW1378, be approved.

2.  That the July 13, 2010, Asset Management and Public Works Department report 2010PW1378 remain private, pursuant to sections 25 and 27 of the Freedom of Information and Protection of Privacy Act.

AMPW

 

 

 

In Favour:

Carried

 

 

D. Iveson, K. Leibovici, S. Mandel

 

 

Opposed:

 

 

 

R. Hayter, L. Sloan

 

7.2

Revised Lease Agreement with Greys Paper Recycling Industries Ltd.

 

 

 

The Committee met in private at 5:15 p.m., pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

 

 

 

The Committee met in public at 5:22 p.m.

 

 

Moved S. Mandel:

 

 

 

That Transportation and Public Works Committee recommend to City Council:

1.  That a Capital Budget adjustment of $2 million to Capital Profile 09-33-2011, as outlined in Attachment 1 of the July 13, 2010, Asset Management and Public Works Department report 2010PW1904, with funding from Waste Management Retained Earnings, be approved.

2.  That Administration amend in form and content the Lease Agreement with Greys Paper Recycling Industries Ltd. to the satisfaction of the City Manager, to reflect the revised terms and conditions outlined in Attachment 3 of the July 13, 2010, Asset Management and Public Works Department report 2010PW1904.

3.  That the July 13, 2010, Asset Management and Public Works Department report 2010PW1904 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Iveson, K. Leibovici, L. Sloan, S. Mandel

 

 

Absent:

 

 

 

R. Hayter

 

8.

NOTICES OF MOTION

 

 

Councillor D. Iveson asked whether there were any Notices of Motion. There were none.

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 5:23 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk