UTILITY COMMITTEE

 

MINUTES


February 23, 2018  –  River Valley Room

 

 

PRESENT

B. Henderson, M. Walters, S. Hamilton, A. Paquette

ABSENT

None

ALSO IN ATTENDANCE

M. Banga, T. Cartmell, J. Dziadyk, A. Knack
S. McKerry, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Composter Detailed Plan and Plan of Action                               3

5.2        Charges for Hydrant Additions in Mature

             Communities                                                                                         3

5.3        Comprehensive Waste Management Strategy                            4

6.          REPORTS                                                                                              4

6.1        Waste Management Strategy Update                                             4

6.2        Waste Services Customer Billing Agreement                              5

6.3        Building a Mitigation Risk-Based Analysis - Next Steps
             and Public Engagement Approaches                                      5 
    

6.4        EPCOR Water Services Inc. - Utility Committee

             Reporting Requirements                                                                   6

6.5        EPCOR Water Services Inc. - E.L. Smith Solar

             Power Project                                                                                       6

6.6        EPCOR Water Services Inc. - Stormwater Integrated

             Resource Plan                                                                                      7

6.7        Utility Advisor's Comments on the Waste Services

             Audit and Administration Response - Verbal report                   7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                7

8.          PRIVATE REPORTS                                                                           7

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

Carried

Carried

None

 

See minutes

See minutes

See minutes

None

None

 

Carried

 

Carried

Carried

 

Action

Carried

 

Postponed

 

Carried

 

Carried

 

Carried

 

See minutes

None

None

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:33 a.m.

 

1.2

Adoption of Agenda

 

 

Moved M. Walters:

 

 

 

That the February 23, 2018, Utility Committee meeting agenda be adopted with the following changes:

Additions:

6.1 Waste Management Strategy Update
6.2 Waste Services Customer Billing Agreement
6.7 Utility Advisor's Comments on the Waste Services Audit and Administration Response - Verbal report

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

1.3

Adoption of Minutes

 

 

Moved S. Hamilton:

 

 

 

That the October 31, 2017, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.3, 6.4, 6.5, 6.6 and 6.7.

 

2.2

Requests to Speak

 

 

Moved M. Walters:

 

 

 

That the Committee hear from the following speakers in panels, when appropriate:

6.5 EPCOR Water Services Inc. - E.L. Smith Solar Power Project

  • K. Kasawski
  • C. Richmond, Sierra Club Canada - Edmonton
  • R. Feroe

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Composter Detailed Plan and Plan of Action

 

 

Moved M. Walters:

 

 

 

That the revised due date of March 22, 2018, be approved.

 

Integrated Infrastructure Svcs.

Due Date:
Mar. 22, 2018

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

5.2

Charges for Hydrant Additions in Mature Communities

 

 

Moved M. Walters:

 

 

 

That the revised due date of June 19, 2018, Urban Planning Committee be approved.

 

Urban Form and Corporate Strategic Dev.

Due Date:
Jun. 19, 2018

Urban Planning Committee

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

5.3

Comprehensive Waste Management Strategy

 

 

Moved M. Walters:

 

 

 

That the revised due date of June 2019, be approved.

 

City Ops.

Due Date:
June 2019

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.

REPORTS

6.1

Waste Management Strategy Update

 

 

 

D. Jones, Deputy City Manager; and M. Labrecque, City Operations, made a presentation and answered the Committee's questions.  J. Beckett, Utilities Advisor, made a presentation.

 

 

Moved M. Walters:

 

 

 

That Utility Committee recommend to the March 20, 2018, City Council meeting:

  1. That Administration review the scope and assumptions of the residential waste diversion metric, as outlined in the February 9, 2018, Office of the City Auditor report CR_5555 (Waste Services Audit) and return to Utility Committee by June 2018 with a recommendation on the diversion calculation methodology.
  2. That the removal of grass, leaf and yard waste from the waste stream effective September 4, 2018, and that the availability of alternate disposal options for leaf and yard waste effective September 4, 2018, be approved, and that Administration report to Utility Committee on the details of the program in June 2018.
  3. That Administration proceed with initial planning for a source-separated organics program for organic waste processing and collection, with planned implementation starting in Fall 2020 for the units receiving curbside collection.
  4. That Waste Services engage citizens on the implementation of potential additional waste diversion programs, report citizen feedback and input to Utility Committee in October 2018, and factor citizen feedback and input into the implementation of any additional waste diversion programs.
  5. That Waste Services report to Utility Committee in June 2019 with further recommendations on the Waste Strategy and corresponding amendments to Waste Management Policy C527.
  6. That Administration provide a report in June 2018 on options for a pilot project on the source-separated organics program prior to the planned Fall 2020 program implementation.
  7. That Administration provide a report in June 2018 with options for food waste reduction strategies, including potential partnerships, public education campaigns and examples from other municipalities, along with measures of effectiveness.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.2

Waste Services Customer Billing Agreement

 

 

Moved M. Walters:

 

 

 

That a Service Level Agreement between the City of Edmonton and EPCOR Energy Alberta Inc. for utility billing and customer care services for the Waste Services, for a term of three years (2018-2020), as outlined in the February 23, 2018, City Operations report CR_5169, be approved and that the agreement be in form and content acceptable to the City Manager.

 

City Ops.  Office of the City Manager

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.3

Building a Mitigation Risk-Based Analysis – Next Steps and Public Engagement Approaches

 

 

 

P. Ohm, Urban Form and Corporate Strategic Development, made a presentation and answered the Committee's questions.  J. Beckett, Utilities Advisor, made a presentation.

 

 

Moved M. Walters:

 

 

 

That Item 6.3 – Building a Mitigation Risk-Based Analysis – Next Steps and Public Engagement Approaches, be postponed to the October 25, 2018, Utility Committee meeting.

 

Urban Form and Corporate Strategic Dev.

Due Date:
Oct. 25, 2018

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.4

EPCOR Water Services Inc. - Utility Committee Reporting Requirements

 

 

 

T. McKee and R. Brown, EPCOR, made a presentation and answered the Committee's questions.  J. Elford and
C. Ward, EPCOR; and J. Beckett, Utilities Advisor, answered the Committee’s questions.

 

 

Moved S. Hamilton:

 

 

 

That the February 23, 2018, Financial and Corporate Services report CR_5525, be received for information.

 

Financial and Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.5

EPCOR Water Services Inc. - E.L. Smith Solar Power Project

 

 

Moved M. Walters:

 

 

 

That the Committee hear from E. Gormley; H. Voogl; and
P. Cotterill.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

 

 

C. Bonneville, EPCOR, made a presentation.

K. Kasawski. C. Richmond, Sierra Club of Canada – Edmonton; R. Feroe; P. Cotterill; E. Gormley; and H. Voogl made presentations and answered the Committee’s questions.

Handouts provided by R. Feroe; P. Cotterill; E. Gormley; and H. Voogle were distributed to all Members of the Committee and copies were filed with the Office of the City Clerk.

C. Bonneville, C. Piercey, J. Elford, D. Manning and
T. McKee, EPCOR, answered the Committee's questions.  J. Beckett, Utility Advisor, made a presentation and answered the Committee’s questions.

 

 

Moved M. Walters:

 

 

 

That the February 23, 2018, Financial and Corporate Services report CR_5526, be received for information.

 

Financial and Corp Svcs.

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton

 

 

Opposed:

 

 

 

A. Paquette

 

6.6

EPCOR Water Services Inc. - Stormwater Integrated Resource Plan

 

 

 

S. Stanley, S. Ancel and M. Kennedy, EPCOR, made a presentation and answered the Committee’s questions.

 

 

Moved S. Hamilton:

 

 

 

That the February 23, 2018, Financial and Corporate Services report CR_5527, be received for information.

 

Financial and Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

6.7

Utility Advisor's Comments on the Waste Services Audit and Administration Response - Verbal report

 

 

 

T. Burge, Deputy City Manager, Financial and Corporate Services; and J. Beckett, Utility Advisor, made presentations and answered the Committee's questions. 
D. Jones, Deputy City Manager, and M. Labrecque, City Operations, answered the Committee's questions.

 

 

Moved A. Paquette:

 

 

 

That the February 23, 2018, City Operations Verbal report on Utility Advisor's Comments on the Waste Services Audit and Administration Response, be received for information.

 

City Ops.

 

 

 

In Favour:

Carried

 

 

B. Henderson, M. Walters, S. Hamilton, A. Paquette

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS - NONE

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 5:03 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk