UTILITY COMMITTEE

 

MINUTES


April 25, 2014  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, *D. Iveson, M. Nickel, M. Walters

*Mayor D Iveson is a Committee Member pursuant to section 150(2) Procedures and Committees Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

B. Esslinger, A. Knack
S. Kaffo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 4

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      4

5.          STATUS REPORT                                                                               4

6.          REPORTS                                                                                              4

6.1        Flood Prevention - Grant Funding Policy

             Discussion for the Drainage Utility                                                 4

6.2        2013 Waste Management Utility Annual Report                          5

6.3        2013 Drainage Services Utility Annual Report                             5

6.4        Draft Policy to Split Drainage Development

             Service Costs Between Developers and Utility

             Rates                                                                                                       6

6.5        Utility Shared Services Fair Market Evaluation                           6

6.6        Waste Management Utility Regulated Fees as

             Applied to Aging-in-Place Facilities                                                7

6.7        Non-Profit Aging-in-Place Care Facilities - Waste

             Management Options                                                                          7

7.          RESPONSES TO COUNCILLOR INQUIRIES                                8

8.          PRIVATE REPORTS                                                                           8

8.1        EPCOR Billing Cost of Service Analysis                                       8

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

10.        ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

See minutes

None

None

None

 

 

Action

Carried

Carried

 

 

Referred

Carried

 

Carried

 

Referred

None

 

Carried

 

None

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:32 a.m.

 

1.2

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the April 25, 2014, Utility Committee meeting agenda be adopted with the following changes:

Additions:

6.1  Flood Prevention - Grant Funding Policy Discussion for
       the Drainage Utility

6.6  Waste Management Utility Regulated Fees as Applied
       to Aging-in-Place Facilities

8.1  EPCOR Billing Cost of Service Analysis – PRIVATE
       (section 16 of the Freedom of Information and
       Protection of Privacy Act)

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

1.3

Adoption of Minutes

 

 

Moved M. Nickel:

 

 

 

That the November 5, 2013, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

Moved M. Nickel:

 

 

 

That Utility Committee hear from the following speakers, in panels when appropriate:

6.6  Waste Management Utility Regulated Fees as
       Applied to Aging-in-Place Facilities

6.7  Non-Profit Aging-in-Place Care Facilities - Waste
       Management Options

  • J. Pray, Shepherd's Care Foundation
  • P. Govenlock, Shepherd's Care Foundation

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

2.3

Requests for Specific Time on Agenda

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the following items be made time specific as 2nd item at 1:30 p.m:

6.6  Waste Management Utility Regulated Fees as
       Applied to Aging-in-Place Facilities

6.7  Non-Profit Aging-in-Place Care Facilities - Waste
       Management Options

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Flood Prevention - Grant Funding Policy Discussion for the Drainage Utility

 

 

 

L. Rosen, Chief Financial Officer and Treasurer and
C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
S. Cheung, T. Wyman and R. Kabalin, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

City-wide Flood Mitigation Capital Program Business Case

That Administration prepare a business case for the funding of an on-going City-wide Flood Mitigation Capital Program outlining different funding approaches including grant funding.

Financial Svcs. and Utilities

Due Date:
Sep. 18, 2014

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, and
C. Ward, Financial Services and Utilities, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, D. Iveson, M. Nickel, M. Walters

 

6.2

2013 Waste Management Utility Annual Report

 

 

 

L. Girard, Financial Services and Utilities, made a presentation.

J. Beckett, Utilities Advisor, answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer, and
L. Girard and K. Chan, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That the April 25, 2014, Financial Services and Utilities report CR_1011, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.3

2013 Drainage Services Utility Annual Report

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer, and
C. Ward and K. Chan, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the April 25, 2014, Financial Services and Utilities report CR_1013, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, M. Nickel, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

6.4

Draft Policy to Split Drainage Development Service Costs Between Developers and Utility Rates

 

 

 

C. Ward and T. Wyman, Financial Services and Utilities;
O. Gowda, Sustainable Development; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Nickel:

 

 

 

That Utilities Committee recommend to City Council:

That the April 25, 2014, Financial Services and Utilities report CR_760, be referred to Executive Committee to determine the City wide impacts of changing the split in service costs between developers and the City.

 

 

In Favour:

Carried

 

 

B. Henderson, M. Nickel, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

6.5

Utility Shared Services Fair Market Evaluation

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation.

J. Beckett, Utilities Advisor, answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer; and
K. Rozmahel, General Manager, Corporate Services, answered the Commitee's questions.

 

 

Moved M. Walters:

 

 

 

That the April 25, 2014, Financial Services and Utilities report CR_1194, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

6.6

Waste Management Utility Regulated Fees as Applied to Aging-in-Place Facilities

 

6.7

Non-Profit Aging-in-Place Care Facilities - Waste Management Options

 

 

 

Items 6.6 and 6.7 were dealt with together.

L. Girard, Financial Services and Utilities, made a presentation.

J. Pray and P. Govenlock, Shepherd's Care Foundation, made presentations.

Documents provided by J. Pray and P. Govenlock were distributed to Members of the Committee and copies were filed with the Office of the City Clerk.

J. Pray and P. Govenlock, answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer; G. Beck, Corporate Services (Law); and L. Girard, Financial Services and Utilities, answered the Committee's questions.

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

Bylaw 16834 - Amendment to Waste Management Bylaw 13777

That Administration provide a Bylaw, for the appropriate readings to City Council outlining an amendment to section 23 of Waste Management Bylaw 13777, as outlined in Attachment 4 of the April 25, 2014, Financial Services and Utilities report CR_1288. 

Financial Svcs. and Utilities

Due Date:
May 14, 2014  

City Council

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, answered the Committee’s questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

7.

RESPONSES TO COUNCILLOR INQUIRIES – NONE

8.

PRIVATE REPORTS

8.1

EPCOR Billing Cost of Service Analysis

 

 

 

The Committee met in private at 1:30 p.m., pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

The Committee met in public at 1:54 p.m.

 

 

Moved E. Gibbons:

 

 

 

1. That the April 25, 2014, Financial Services and Utilities report CR_600, be received for information.

2. That the April 25, 2014, Financial Services and Utilities report CR_600 remain private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Nickel, M. Walters

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 



 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 3:42 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk