UTILITY COMMITTEE

 

MINUTES


August 27, 2013  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson, *S. Mandel

* Mayor S. Mandel is a Committee Member pursuant to section 150(2) Procedures and Committees Bylaw 12300

ABSENT

None

ALSO IN ATTENDANCE

L. Sahli, Office of the City Clerk
D. Siebold, Office of the City Clerk
J. Beckett, Utility Advisor

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      2

2.2        Requests to Speak                                                                              2

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT - NONE                                                                3

6.          REPORTS                                                                                              3

6.1        Recent Storm and City-Wide Implications                                    3

6.2        Utility Fiscal Policy Amendments                                                    3

6.3        Effective Clearing of Catch Basins                                                 5

6.4        Guiding Principles: Regional Biosolids Agreement                   6

6.5        Increase to SENA Purchase Order for Solid Waste

             Processing                                                                                            6

6.6        Open Tender $20,000,000 or Greater (Inclusive of

             GST) as at August 6, 2013 - Project: Edmonton

             Composting Facility - Mechanical Plant -

             Operation and Maintenance Services                                            6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                7

8.          PRIVATE REPORTS                                                                           7

8.1        Integration of High Solids Anaerobic Digestion

             Technology at the Edmonton Waste Management

             Centre - Capital Adjustment                                                              7

8.2        Review of Utility Billing Services - Information

             on the Study of EPCOR's Billing Services to the

             City's Utilities                                                                                        7

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See minutes

See minutes

None

None

None

 

 

Action

Action

Carried

Carried

 

Carried

 

Carried

 

Carried

None

 

 

 

Carried

 

 

Carried

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor D. Iveson called the meeting to order at 9:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved B. Henderson:

 

 

 

That the August 27, 2013, Utility Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

1.3

Adoption of Minutes

 

 

Moved E. Gibbons:

 

 

 

That the June 18, 2013, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

1.4

Protocol Items

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, and 8.2.

 

2.2

Requests to Speak

 

 

Moved B. Henderson:

 

 

 

That the Committee hear from the following speakers in a panel:

6.1  Recent Storm and City-Wide Implications

·         K. Brower

·         L. Makarewicz, North Millbourne Community League

·         G. Zawierucha

·         C. Richmond, Sierra Club Canada (Edmonton)

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

Recent Storm and City-Wide Implications

 

 

 

Items 6.1 and 6.2 were dealt with together.

L. Rosen, Chief Financial Officer and Treasurer;
C. Ward and T. Wyman, Financial Services and Utilities, made a presentation and answered the Committee's questions.

K. Brower; L. Makarewicz, North Millbourne Community League; G. Zawierucha; and C. Richmond, Sierra Club Canada (Edmonton); made presentations to the Committee and answered the Committee's questions. A handout provided by K. Brower was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

T. Wyman and C. Ward, Financial Services and Utilities; 
L. Rosen, Chief Financial Officer and Treasurer; and
J. Beckett, Utility Advisor, answered the Committee's questions.

 

 

Moved A. Sohi:

 

 

 

Drainage Resources from Lower Utility Rate in Operating Budget

1.    That Administration provide a report to Utility Committee outlining the resources available for potential flood prevention/relief projects from using any difference between the rate in 2014 Drainage Services Business Plans recommended to Utility Committee and the lower rate Administration has identified to be brought forward during 2014 Operating Budget deliberations.

 

Financial Svcs. and Utilities

Due Date:

Part 1
Nov. 2013

Flood Prevention - Combined Replacement Program, Business Cases, and Other Levels of Government

2. That Administration provide a report to Utility Committee on the following:

·         How the combined sewer replacement program and the neighbourhood renewal program can be utilized for flood prevention.

·         Business cases for flood prevention projects to be considered for grant funding during the 2015-2018 Capital Budget deliberations.

·         The outcome of consultation with other levels of government regarding increased grant funding for flood prevention and relief programs.

Part 2
Second Quarter 2014

 

 

 

 

 

 

3. That Utility Committee recommend to City Council:

That the Mayor, on behalf of City Council, immediately write to other levels of government regarding the economic business cases to support increased grant funding for flood relief and prevention programs.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.2

Utility Fiscal Policy Amendments

 

 

 

Items 6.1 and 6.2 were dealt with together.

 

6.3

Effective Clearing of Catch Basins

 

 

 

B. Dunford, Transportation Services; and C. Ward, Financial Services and Utilities, answered the Committee’s questions.

 

 

Moved A. Sohi:

 

 

 

That the August 27, 2013, Financial Services and Utilities report CR_232, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.4

Guiding Principles: Regional Biosolids Agreement

 

 

 

C. Ward, Financial Services and Utilitiess, made a presentation and answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the August 27, 2013, Financial Services and Utilities report CR_101, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.5

Increase to SENA Purchase Order for Solid Waste Processing

 

 

 

L. Girard, Drainage Services; and L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That $2.2 million be added to Purchase Order R910825AVP to SENA Solid Waste Holdings Inc., for continuing operation and maintenance of the Edmonton Composting Facility and the maintenance of the Integrated Processing and Transfer Facility to the end of 2013.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.6

Open Tender $20,000,000 or Greater (Inclusive of GST) as at August 6, 2013 - Project: Edmonton Composting Facility - Mechanical Plant - Operation and Maintenance Services

 

 

Moved B. Henderson:

 

 

 

That the Request for Proposal, as outlined in Attachment 1 of the August 27, 2013, Corporate Services report CR_495, be approved, and that the City Manager enter into an agreement pursuant to the Request for Proposal in form and content acceptable to the City Manager.

Corporate Svcs.

City Manager

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Integration of High Solids Anaerobic Digestion Technology at the Edmonton Waste Management Centre - Capital Adjustment

 

 

Moved B. Henderson:

 

 

 

That Utility Committee recommend to City Council:

1. That Capital Project Profile 13-33-2023, High Solids Anaerobic Digestion Facility, be approved, and funded in the amount of $30,828,000, with funding from:

·         $20,047,000 in self-liquidating debt

·         $10,000,000 in grant funding

·         $781,000 in confirmed funding from the University of Alberta

and that the Waste Management Utility 2012 - 2014 Capital Budget of $99,039,000 be increased by $30,828,000 for project 13-33-2023 High Solids Anaerobic Digestion (HSAD) Facility, for a revised total of $129,867,000.

2. That the August 27, 2013, Financial Services and Utilities report CR_419 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

8.2

Review of Utility Billing Services - Information on the Study of EPCOR's Billing Services to the City's Utilities

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions.

L. Rosen, Chief Financial Officer and Treasurer, and C. Ward, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

EPCOR Billing Cost of Service Analysis

That Administration work with EPCOR to provide a report to Utility Committee outlining a cost of service analysis of EPCOR's billing services to the City's Utilities.

Financial Svcs. and Utilities

Due Date:
First Quarter 2014

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor D. Iveson asked whether there were any Notices of Motion. There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 2:25 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk