LRT GOVERNANCE BOARD

 

MINUTES


December 18, 2012  –  River Valley Room

 

 

PRESENT

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

ABSENT

None

ALSO IN ATTENDANCE

C. Mackenzie, Office of the City Clerk
C. Johnston, Office of the City Clerk
R. Boutilier, General Manager, Transportation Services

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          REPORTS                                                                                              3

3.1        Meeting Schedule - LRT Governance Board                               3

3.2        City Administration Directives Review                                          5

3.3        City Policies Review                                                                           5

3.4        Southeast to West LRT Project Update - Verbal

             Report                                                                                                     5

3.5        P3 Canada Update - Verbal Report                                                 6

4.          PRIVATE REPORTS                                                                           6

4.1        Southeast to West LRT P3 Update - Verbal Report                   6

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

6.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

 

See Minutes

None

None

 

Action

Carried

Carried

 

Carried

Carried

 

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

C. MacKenzie, Office of the City Clerk, called the meeting to order at 10:33 a.m.

Election of Chair

C. Mackenzie, Office of the City Clerk, called for nominations for the position of Chair, LRT Governance Board.

D. Hickey nominated A. Maurer for position of Chair, LRT Governance Board.

C. Mackenzie, Office of the City Clerk, asked if there were any further nominations.  There were none.

 

 

 

A. Maurer was elected by acclamation as Chair, LRT Governance Board.

C. Mackenzie, Office of the City Clerk, vacated the Chair and A. Maurer presided.

Elections of Vice-Chair

A. Maurer called for nominations for position of Vice-Chair, LRT Governance Board.

T. Ball nominated D. Lowry for position of Vice-Chair, LRT Governance Board

A. Maurer asked if there were any further nominations.  There were none.

D. Lowry was elected by acclamation of Vice-Chair, LRT Governance Board. 

 

1.2

Adoption of Agenda

 

 

Moved D. Lowry:

 

 

 

That the December 18, 2012, LRT Governance Board agenda be adopted with the followings changes:

Additions:

3.2     City Administration Directives Review
3.3     City Policies Review

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 3.1, 3.2. 3.3, 3.4, 3.5, and 4.1.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at at specific time.

 

3.

REPORTS

3.1

Meeting Schedule - LRT Governance Board

 

 

 

C. Mackenzie, Office of the City Clerk; and R. Boutillier, General Manager, Transportation Services, answered the Board's questions.

 

 

Moved K. Chisholm:

 

 

 

1.  That the following LRT Governance Board schedule of meetings be approved:

·         March 19, 2013

·         May 21, 2013

·         September 17, 2013

·         July 16, 2013

2.  That the meetings will begin at
10:30 a.m., and end by 4 p.m., and will be held in the River Valley Room.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

 

Moved D. Hickey:

 

 

 

LRT Governance Board - Next meeting

That the next LRT Governance Board meeting be scheduled on February 5, 2013, and be held in the River Valley Room, from 10:30 a.m. to 4 p.m.

Corp. Svcs.

 

Due Date:
Feb. 5, 2013

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

 

Moved D. Lowry:

 

 

 

Amendment to LRT Governance Bylaw 15659 - Rotation of Chair

That Administration provide a report, through the LRT Governance Board, with a recommendation to City Council to amend Bylaw 15659 - LRT Governance Board Bylaw, to allow for the rotation of the Chair and Vice-Chair on a annual basis.

Corporate Svcs.

 

Due Date: Mar. 19, 2013

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

 

Moved K. Chisholm:

 

 

 

LRT Governance Board - Procedure

That Administration provide a report to the LRT Governance Board with a proposed  procedure to allow more than two Board Members (including members who are in the Edmonton Area) to participate in any regular or Special LRT Governance Board meeting by other means of communication devices.

Corporate Svcs.

 

Due Date: Mar. 19, 2013

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

3.2

City Administration Directives Review

 

 

 

D. Piecowye, Corporate Services (Law), made a presentation and answered the Board's questions.

 

 

Moved I. Ing:

 

 

 

That the December 18, 2012, Corporate Services report 2012COL011, be received for information.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

3.3

City Policies Review

 

 

 

D. Piecowye, Corporate Services (Law), made a presentation and answered the Board's questions.

 

 

Moved D. Hickey:

 

 

 

That the December 18, 2012, Corporate Services report 2012COL009, be received for information.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

3.4

Southeast to West LRT Project Update - Verbal Report

 

 

 

N. Alampi, Transportation Services, made a presentation and answered the Board's questions.

R. Boutilier, General Manager, Transportation Services, answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

That the December 18, 2013, Transportation Services verbal report and presentation be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

3.5

P3 Canada Update - Verbal Report

 

 

 

R. Boutilier, General Manager, Transportation Services, made a presentation. 

M. Mills, P3 Canada, made a presentation and answered the Board's questions

 

 

Moved D. Lowry:

 

 

 

That the December 18, 2013, Transportation Services verbal report and presentation be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

4.

PRIVATE REPORTS

4.1

Southeast to West LRT P3 Update - Verbal Report

 

 

 

The Board met in private at 1:46 p.m., pursuant to sections 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Council met in public at 2:50 p.m

 

 

Moved K. Chisholm:

 

 

 

That the December 18, 2012, Transportation Services presentation and verbal report be received for information and remain private pursuant to sections 21, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Lowry, D. Hickey, I. Ing, K. Chisholm, T. Ball

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion. There were none.

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 2:55 p.m.

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk