LRT GOVERNANCE BOARD

 

MINUTES


August 26, 2015  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, *I. Ing
*Participated by telephone

ABSENT

None

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk
M. Barnes, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        LRT Valley Line - Project Update - Verbal                                     3

5.2        LRT Valley Line - Technical Proposal (VLS-2)

             Evaluation Process Overview - Verbal                                           3

6.          PRIVATE REPORTS                                                                           3

6.1        Valley Line LRT - Request for Proposals Activity

             Update - Verbal                                                                                     4

6.2        LRT Valley Line - Technical Proposal Evaluation

             Results Report                                                                                      4

6.3        LRT Valley Line - Value for Money Update                                   5

6.4       LRT Valley Line - Financial Proposal Evaluation &

            Contract Closing Process Overview  - Verbal                               6

6.5       LRT Valley Line - Project Agreement                                              6

7.         NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

            NOTICE                                                                                                    7

8.         ADJOURNMENT                                                                                   7

 

 

 

 

Carried

Carried

 

 

None

None

None

None

 

Carried

 

Carried

 

 

Carried

 

Carried

Carried

 

Carried

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:34 a.m.

 

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved T. Ball:

 

 

 

That the August 26, 2015, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.3

Adoption of Minutes

 

 

Moved K. Chisholm:

 

 

 

That the July 9, 2015, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

LRT Valley Line - Project Update - Verbal

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

That the August 26, 2015, Transportation Services, verbal report on the LRT Valley Line - Project Update, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.2

LRT Valley Line - Technical Proposal (VLS-2) Evaluation Process Overview - Verbal

 

 

 

B. Smid, Transportation Services, made a presentation.

 

 

Moved D. Hickey:

 

 

 

That the August 26, 2015, Transportation Services verbal report on the LRT Valley Line - Technical Proposal (VLS-2) Evaluation Process Overview, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.

PRIVATE REPORTS

 

Moved K. Chisholm:

 

 

 

That the Board meet in private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act for the discussion on items 6.1, 6.2, 6.3, 6.4 and 6.5.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 

 

 

 

 

The Board met in private at 10:55 a.m.

 

 

 

 

 

 

Moved D. Hickey:

 

 

 

That the Board meet in public.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

 

 

 

 

 

 

The Board met in public at 12:30 p.m.

 

6.1

Valley Line LRT - Request for Proposals Activity Update - Verbal

 

 

 

The Board met in private at 10:55 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the August 26, 2015, Transportation Services verbal report on the LRT Valley Line - Request for Proposals Activity Update, be received for information.

2. That the August 26, 2015, Transportation Services verbal report and presentation remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.2

LRT Valley Line - Technical Proposal Evaluation Results Report

 

 

 

The Board met in private at 10:55 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the August 26, 2015, Transportation Services report CR_2817, be received for information.

2. That the August 26, 2015, Transportation Services report CR_2817 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.3

LRT Valley Line - Value for Money Update

 

 

 

The Board met in private at 10:55 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the August 26, 2015, Transportation Services report CR_2818, be received for information.

2. That the August 26, 2015, Transportation Services report CR_2818 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.4

LRT Valley Line - Financial Proposal Evaluation & Contract Closing Process Overview - Verbal

 

 

 

The Board met in private at 10:55 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the August 26, 2015, Transportation Services verbal report on the LRT Valley Line - Financial Proposal Evaluation & Contract Closing Process Overview, be received for information.

2. That the August 26, 2015, Transportation Services verbal report and presentation remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.5

LRT Valley Line - Project Agreement

 

 

 

The Board met in private at 10:55 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:30 p.m.

 

 

 

 

 

 

Moved T. Ball:

 

 

 

1. That the August 26, 2015, Transportation Services report CR_2819, be received for information.

2. That the August 26, 2015, Transportation Services report CR_2819 remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion. There were none.

 

 

 

 

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 12:33 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk