CITY MANAGER AND CITY AUDITOR

PERFORMANCE EVALUATION COMMITTEE

 

MINUTES


August 29, 2018  –  OCC Boardroom

                                  

 

PRESENT

B. Esslinger, T. Caterina, D. Iveson
*Mayor D. Iveson is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156

ABSENT

A. Paquette

ALSO IN ATTENDANCE

L. Sahli, City Clerk
R. Yusuf, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            1

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS                                                                                              3

4.          PRIVATE REPORTS                                                                           3

4.1        Performance Evaluation Process - Verbal report                       3

4.2        Performance Evaluation - Next Steps - Verbal

             report                                                                                                       4

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   4

6.          ADJOURNMENT                                                                                  4

 

 

 

 

Carried

Carried

None

 

None
None

 

 

Action

Carried

 

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Esslinger called the meeting to order at
12:21 p.m.

 

1.2

Adoption of Agenda

 

 

Moved T. Caterina:

 

 

 

That the August 30, 2018, City Manager and City Auditor Performance Evaluation Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

B. Esslinger, T. Caterina, D. Iveson

 

 

Absent:

 

 

 

A. Paquette

 

1.3

Adoption of Minutes

 

 

Moved D. Iveson:

 

 

 

That the July 4, 2018, City Manager and City Auditor Performance Evaluation Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

B. Esslinger, T. Caterina, D. Iveson

 

 

Absent:

 

 

 

A. Paquette

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS - NONE

4.

PRIVATE REPORTS

 

Moved T. Caterina:

 

 

 

That the Committee meet in private pursuant to sections 16, 17 and 24 of the Freedom of Information and Protection of Privacy Act for the discussion of items 4.1 and 4.2.

 

 

 

The Committee met in private at 12:22 p.m.

 

 

Moved T. Caterina:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

B. Esslinger, T. Caterina, D. Iveson

 

 

Absent:

 

 

 

A. Paquette

 

 

 

The Committee met in public at 1:06 p.m.

 

4.1

Performance Evaluation Process - Verbal report

 

 

 

The Committee met in private at 12:22 p.m., pursuant to sections 16, 17 and 24 of the Freedom of Information and Protection of Privacy Act.

In Attendance:

·         D. Iveson (Mayor)

·         T. Caterina (Councillor)

·         B. Esslinger (Councillor)

·         L. Sahli, City Clerk

·         R. Yusuf (Meeting  Clerk)

·         L. Dornan, MNP LLP (Consultant)

The Committee met in public at 1:06 p.m.

 

 

Moved D. Iveson:

 

 

 

1.    That Attachment 1 be added to the August 29, 2018, Performance Evaluation Process and Debrief verbal report.

2.    That the August 29, 2018, Performance Evaluation Process - Verbal report and Attachment 1 remain private pursuant to sections 16 (Disclosure harmful to business interests of a third party), 17 (Disclosure harmful to personal privacy) and 24 (Advice from officials) of the Freedom of Information and Protection of Privacy Act.

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

B. Esslinger, T. Caterina, D. Iveson

 

 

Absent:

 

 

 

A. Paquette

 

4.2

Performance Evaluation - Next Steps - Verbal report

 

 

 

The Committee met in private at 12:22 p.m., pursuant to sections 16, 17 and 24 of the Freedom of Information and Protection of Privacy Act.

In Attendance:

D. Iveson (Mayor)
T. Caterina (Councillor)
B. Esslinger (Councillor)
L. Sahli, City Clerk
R. Yusuf (Meeting  Clerk)
L. Dornan, MNP LLP (Consultant)

The Committee met in public at 1:06 p.m.

Dealt with under item 4.1.

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Esslinger asked whether there were any Notices of Motion. There were none.

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 1:07 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk