UTILITY COMMITTEE

 

MINUTES


November 4, 2016  –  River Valley Room

 

 

PRESENT

B. Henderson, E. Gibbons, M. Banga, *D. Iveson

*Mayor D. Iveson is a Committee Member pursuant to section 150(2) , Procedures and Committees Bylaw 12300

ABSENT

M. Walters

ALSO IN ATTENDANCE

I.  MacLean, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           3

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Drainage Design Capacity and Improved Public

             Warning Systems                                                                                 4

6.          REPORTS                                                                                              4

6.1        2017-2018 Supplemental Operating Budget

             Adjustment for Utility Services                                                         4

6.2        Utility Services Fall 2016 Supplemental Capital

             Budget Adjustment                                                                             5

6.3        Utilities Advisor Agreement                                                              6

6.4        Existing Inventory State for Drainage and Waste                       6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

6.3        Utilities Advisor Agreement                                                              6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  8

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

 

 

Carried

 

 

Carried

 

Action

Deleted

Carried

None

 

Action

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:32 a.m.

 

1.2

Adoption of Agenda

 

 

Moved D. Iveson:

 

 

 

1.    That the November 4, 2016, Utility Committee meeting agenda be adopted with the following changes:

Replacement pages:
6.1  2017-2018 Supplemental Operating Budget Adjustment for Utility Services
- CR_4049, page 1
- Attachment 1
- Attachment 4

Addition:
8.1  Utilities Advisor Agreement – PRIVATE
(Pursuant to section 16 of the Freedom of Information and Protection of Privacy Act)

Replacement report:
8.1  Utilities Advisor Agreement – PRIVATE
(Pursuant to section 16 of the Freedom of Information and Protection of Privacy Act)

2.    Deletion:
That the following item be deleted:

6.3  Utilities Advisor Agreement

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

1.3

Adoption of Minutes

 

 

Moved E. Gibbons:

 

 

 

That the following Utility Committee meeting minutes be adopted:

  • August 24, 2016, Utility Committee
  • October 14, 2016, Special Utility Committee

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.4 and 8.1.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Drainage Design Capacity and Improved Public Warning Systems

 

 

Moved D. Iveson:

 

 

 

That the revised due date of February 24, 2017, be approved.

 

City Operations

Due by:
Feb. 24, 2017

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

6.

REPORTS

6.1

2017-2018 Supplemental Operating Budget Adjustment for Utility Services

 

 

 

Items 6.1 and 6.2 were dealt with together.

D. Jones, Deputy City Manager, and C. Ward, City Operations, made a presentation and answered the Committee's questions.  C. Hagen and T. Burge, Chief Financial Officer and Deputy City Manager, Financial and Corporate Services; T. Tompkins, City Operations; and
A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to the November 29, 2016, City Council meeting:

  1. That the 2017 Operating Budget for the Waste Management Services Utility be approved, with revenues of $205,832,101 and expenditures of $200,783,813.
  2. That the 2018 Operating Budget for the Waste Management Services Utility be approved, with revenues of $207,170,686 and expenditures of $204,922,403.
  3. That the 2017 Operating Budget for the Drainage Services Utility be approved, with revenues of $188,761,538 and expenditures of $144,087,276
  4. That the 2018 Operating Budget for the Drainage Services Utility be approved, with revenues of $196,754,641 and expenditures of $151,316,206.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, E. Gibbons, M. Banga

 

 

Absent:

 

 

 

M. Walters

 

 

 

 

 

6.2

Utility Services Fall 2016 Supplemental Capital Budget Adjustment

 

 

 

Items 6.1 and 6.2 were dealt with together.

 

 

Moved E. Gibbons:

 

 

 

That Utility Committee recommend to the November 29, 2016, City Council meeting:

That the proposed amendments to the 2015-2018 Capital Budget as outlined in Attachment 1, with the subtraction of 13-33-2020 - Material Recovery Facility Renewal, of the November 4, 2016, City Operations report CR_4050, be approved as part of the Fall 2016 Supplemental Capital Budget Adjustment.

 

 

 

C. Ward, City Operations, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

 

Moved B. Henderson:

 

 

 

Odour Control

That Administration provide a report on odour control within sewers and drainage.

 

Sustainable Dev.

Due by:
Feb. 24, 2017

 

 

 

P. Ohm, Sustainable Development; and I. MacLean, Office of the City Clerk, answered the Committee's questions.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

6.3

Utilities Advisor Agreement

 

 

 

This item was deleted See Item 1.2.

 

 

 

 

 

 

 

 

 

6.4

Existing Inventory State for Drainage and Waste

 

 

 

B. Leeman, Financial and Corporate Services, made a presentation and answered the Committee’s questions. 
C. Ward and D. Jones, Deputy City Manager, City Operations; and A. Laughlin, Deputy City Manager, Integrated Infrastructure Services, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the November 4, 2016, Financial and Corporate Services report CR_3419, be received for information.

 

Financial and Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Utilities Advisor Agreement

 

 

Moved M. Banga:

 

 

 

That the Committee meet in private pursuant to section
16 of the Freedom of Information and Protection of Privacy Act.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

 

 

The Committee met in private at 10:51 a.m.

 

 

Moved B. Henderson:

 

 

 

That the Committee meet in public.

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

 

 

 

 

Absent:

 

 

 

M. Walters

 

 

 

The Committee met in public at 11:07 a.m.

 

 

Moved E. Gibbons:

 

 

 

1.    That Attachment 1 be added to the November 4, 2016, Office of the City Manager report CR_4176.

 

 

 

2.    That the actions outlined in Attachment 1 and the November 4, 2016, Office of the City Manager report CR_4176 be approved and remain private pursuant to section
16 of the Freedom of Information and Protection of Privacy Act.

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

B. Henderson, E. Gibbons, M. Banga, D. Iveson

 

 

Absent:

 

 

 

M. Walters

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 11:09 a.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk