UTILITY COMMITTEE

 

MINUTES


June 25, 2015  –  River Valley Room

 

 

PRESENT

B. Henderson, *D. Iveson, A. Sohi, M. Walters
*Mayor D. Iveson is a Committee Member pursuant to section 150(2), Procedures and Committees Bylaw 12300

ABSENT

E. Gibbons

ALSO IN ATTENDANCE

A. Knack
S. Kaffo, Office of the City Clerk
N. Rajan, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

6.          REPORTS                                                                                              3

6.1        2016-2018 Waste Management Utility Business Plan                3

6.2        2016-2018 Drainage Services Business Plan                              4

6.3        EPCOR Water Services Inc. Performance Based Rates

             - 2014 Progress Report                                                                      4

6.4        Waste Management Research Development Services  -

             Approval of Professional Services Agreement is

             required.                                                                                                 5

6.5        Process to Manage Debt - Utilities                                                  5

6.6        Open Tender $20,000,000.00 or Greater (Inclusive

             of GST) as at June 25, 2015 - Project:  Design,

             Build, Construction Management High Solids

             Anaerobic Digestion Facility Project                                              6

6.7        Shared Services Fair Market Evaluation - Fleet

             Services                                                                                                  6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        Commercial Waste Collection - Annual Report -

             Submitting Bids to External Agencies for

             Provision of Waste Management Services - Annual

             Update                                                                                                    6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

None

 

See Minutes

None

None

None

None

None

 

Carried

Carried

 

Carried

 

 

Carried

Carried

 

 

 

Carried

 

Carried

None

 

 

 

 

Carried

 

None

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor B. Henderson called the meeting to order at
9:32 a.m.

 

 

 

 

1.2

Adoption of Agenda

 

 

Moved M. Walters:

 

 

 

That the June 25, 2015, Utility Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

1.3

Adoption of Minutes

 

 

Moved M. Walters:

 

 

 

That the April 30, 2015, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.5 and 6.7.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

Moved M. Walters:

 

 

 

That the following items be made time specific:

First item                   6.3       EPCOR Water Services Inc.
of business                          Performance Based Rates -                                            2014  Progress Report

Second item            6.7       Shared Services Fair Market
of business                          Evaluation - Fleet Service
s

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT - NONE

6.

REPORTS

6.1

2016-2018 Waste Management Utility Business Plan

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions.
T. Burge, Chief Financial Officer and Treasurer, B. Latta and C. Hagen, Financial Services and Utilities; and
J. Beckett, Utilities Advisor, answered the Committee's questions. 

 

 

Moved M. Walters:

 

 

 

That the June 25, 2015, Financial Services and Utilities report CR_2495, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, M. Walters

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.2

2016-2018 Drainage Services Business Plan

 

 

 

C. Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions.
T. Burge, Chief Financial Officer and Treasurer, and
C. Hagen, Financial Services and Utilities; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the June 25, 2015, Financial Services and Utilities report CR_2593, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, M. Walters

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.3

EPCOR Water Services Inc. Performance Based Rates - 2014 Progress Report

 

 

 

J. Mckee, D. Manning and C. Tiedemann, EPCOR Water Services Inc., made presentations and answered the Committee's questions.  J. Beckett, Utilities Advisor; and
S. Kaffo, Office of the City Clerk, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the June 25, 2015, Financial Services and Utilities report CR_2059, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

6.4

Waste Management Research Development Services  - Approval of Professional Services Agreement is required.

 

 

Moved A. Sohi:

 

 

 

That a sole source agreement between the City of Edmonton and the Edmonton Waste Management Centre of Excellence for Waste Management Research and Development Services in the amount of $900,000 over a period of up to three years be approved, and that the agreement be in form and content acceptable to the City Manager.

 

Financial Svcs. and Utilities  

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

6.5

Process to Manage Debt - Utilities

 

 

 

J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the June 15, 2015, Financial Services and Utilities report CR_ 2439, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, M. Walters

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

6.6

Open Tender $20,000,000.00 or Greater (Inclusive of GST) as at June 25, 2015 - Project:  Design, Build, Construction Management High Solids Anaerobic Digestion Facility Project

 

 

Moved A. Sohi:

 

 

 

That the Open Tender, as set out in Attachment 1 of the June 25, 2015, Corporate Services report CR_2516, be approved, and that the City Manager enter into agreements arising from the award of the tender in form and content acceptable to the City Manager.

 

Corporate Svcs. 

Office of the City Manager

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

6.7

Shared Services Fair Market Evaluation - Fleet Services

 

 

 

C, Ward, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Girard, Financial Services and Utilities; J. Beckett, Utilities Advisor; T. Burge, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved M. Walters:

 

 

 

That the June 25, 2015, Financial Services and Utilities report CR_2594, be received for information.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, M. Walters

 

 

Absent:

 

 

 

E. Gibbons, A. Sohi

 

7.

RESPONSES TO COUNCILLOR INQUIRIES

8.

PRIVATE REPORTS

8.1

Commercial Waste Collection - Annual Report - Submitting Bids to External Agencies for Provision of Waste Management Services - Annual Update

 

 

Moved A. Sohi:

 

 

 

1.  That the June 25, 2015, Financial Services and Utilities report CR_1465, be received for information.

2.  That the June 25, 2015, Financial Services and Utilities report CR_1465, remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

 

Financial Svcs. and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, B. Henderson, A. Sohi, M. Walters

 

 

Absent:

 

 

 

E. Gibbons

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor B. Henderson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The meeting adjourned at 12:03 p.m.

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk