LRT GOVERNANCE BOARD

 

MINUTES


October 8, 2013  –  River Valley Room

 

10:30 a.m.

Call to Order

4 p.m.

Adjournment

12 noon - 1:30 p.m.

Lunch

 

 

 

PRESENT

A.  Maurer, D. Hickey, *K. Chisholm, I. Ing

*Participated via telephone

ABSENT

T. Ball

ALSO IN ATTENDANCE

M. Nathoo, Office of the City Clerk
D. Siebold, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS                                                                                              2

3.1        LRT Governance Board Meeting Schedule                                 3

3.2        Project Update - Valley Line LRT - Verbal report                        3

4.          PRIVATE REPORTS                                                                           3

4.1        Capital Cost Update - Verbal report                                                4

4.2        Fairness Monitor Selection - Valley Line LRT                              4

4.3        Vacancy Recruitment Option - LRT Governance Board -
             Verbal report                                                                                         5

5.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   5

6.          ADJOURNMENT                                                                                  6

 

 

 

 

Carried

Carried

None

 

None

None

 

Carried

Carried

 

Action

Action

 

Action

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:35 a.m.

 

1.2

Adoption of Agenda

 

 

Moved I. Ing:

 

 

 

That the October 8, 2013, LRT Governance Board agenda be adopted.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.3

Adoption of Minutes

 

 

Moved D. Hickey:

 

 

 

That the September 17, 2013, LRT Governance Board minutes be approved.

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

 

3.

REPORTS

3.1

LRT Governance Board Meeting Schedule

 

 

 

M. Nathoo, Office of the City Clerk; and N. Alampi, Transportation Services, answered the Board's questions.

 

 

Moved K. Chisholm:

 

 

 

1. That the following LRT Governance Board meetings be approved and added to the regularly scheduled meetings for 2013 - 2014:

·         November 26, 2013

·         March 25, 2014

·         August 26, 2014

2. That the meetings begin at 10:30 a.m. and end by 4 p.m., and be held in the River Valley Room.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

3.2

Project Update - Valley Line LRT - Verbal report

 

 

 

N. Alampi and W. Mandryk, Transportation Services, answered the Board’s questions.

 

 

Moved D. Hickey:

 

 

 

That the October 8, 2013, Transportation Services verbal report on the Project Update - Valley Line LRT, be received for information.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

4.

PRIVATE REPORTS

4.1

Capital Cost Update - Verbal report

 

 

 

The LRT Governance Board met in private at 11 a.m. pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:18 p.m.

 

 

Moved K. Chisholm:

 

 

 

1. That the October 8, 2013, Transportation Services verbal update on the Capital Cost Update, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Projected Shared Capital Costs

2. That Administration provide an additional breakdown of the projected shared Capital Costs component and the carrying costs of funding, and clarify the project risk allocation.

3. That an additional Board meeting be held on October 23, 2013 at 1:30 p.m.

Transportation Svcs.

 

 

Transportation Svcs.

Due Date:
Oct. 23, 2013

 

Corporate Svcs.

 

 

 

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

4.2

Fairness Monitor Selection - Valley Line LRT

 

 

 

The LRT Governance Board met in private at 11 a.m. pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:18 p.m.

 

 

Moved D. Hickey:

 

 

 

1. That the negotiation and conclusion of an agreement for Fairness Monitor Services for the Valley Line LRT - Stage 1 Project as outlined in Transportation Services report CR_661 be approved and that the agreement be in form and content acceptable to the City Manager.

2. That the October 8, 2013, Transportation Services report CR_661, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

4.3

Vacancy Recruitment Option - LRT Governance Board - Verbal report

 

 

 

The LRT Governance Board met in private at 11 a.m. pursuant to sections 24 of the Freedom of Information and Protection of Privacy Act.

The Board met in public at 12:18 p.m.

 

 

Moved K. Chisholm:

 

 

 

Board Member Recruitment Option

1. That Administration provide a report to the first meeting in 2014 that outlines the options for recruitment of an additional board member.

2. That the October 8, 2013, Corporate Services verbal report remain private pursuant to section 24 of the Freedom of Information and Protection of Privacy Act.

Corporate Svcs.

Due Date:
Feb. 4, 2014

 

 

In Favour:

Carried

 

 

A.  Maurer, D. Hickey, K. Chisholm, I. Ing

 

 

Absent:

 

 

 

T. Ball

 

5.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion. There were none.

 

6.

ADJOURNMENT

 

 

The meeting adjourned at 12:22 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk