LRT GOVERNANCE BOARD

 

MINUTES


February 4, 2014  –  River Valley Room

 

 

PRESENT

A.  Maurer, D. Hickey, T. Ball, K. Chisholm, *I. Ing

*Participated via telephone

ABSENT

None

ALSO IN ATTENDANCE

S. Kaffo, Office of the City Clerk
T. Orbell, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Requests to Speak                                                                              2

2.2        Requests for Specific Time on Agenda                                         2

3.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

4.          STATUS REPORT                                                                               3

5.          REPORTS                                                                                              3

5.1        Board Member Recruitment Option                                                3

5.2        Bylaw 16692 to Amend Bylaw 15659 LRT Governance

             Board Bylaw                                                                                          3

5.3        Governance Board Bylaw Review                                                  3

5.4        LRT Governance Board Semi-Annual Report                             4

5.5        Project Update - Valley Line LRT - Verbal Report                       4

6.          PRIVATE REPORTS                                                                           5

6.1        Request for Qualifications - Valley Line Stage 1

             - Review                                                                                                  5

6.2        Valley Line LRT Stage 1 LRT Project - Follow-up

             Information - Verbal Report                                                               6

6.3        Project Risks - Verbal Report                                                           6

6.4        RFP Scoring Model - Verbal Report                                               7

7.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

               NOTICE                                                                                                 7

8.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

See minutes

 

None

None

None

None

 

Postponed

 

Carried

Action

Carried

Carried

 

 

Carried

 

Carried

Carried

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Maurer called the meeting to order at 10:31 a.m.

 

1.2

Adoption of Agenda

 

 

Moved K. Chisholm:

 

 

 

That the February 4, 2014, LRT Governance Board meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.3

Adoption of Minutes

 

 

Moved D. Hickey:

 

 

 

That the November 26, 2013, LRT Governance Board meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

1.4

Protocol Items

 

 

Welcome to G. Campbell (W. Mandryk)

 

 

 

W. Mandryk, Transportation Services, welcomed Gary Campbell, Fairness Monitor.

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Requests to Speak

 

 

 

There were no requests to speak.

 

2.2

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be dealt with at a specific time.

 

3.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

4.

STATUS REPORT - NONE

5.

REPORTS

5.1

Board Member Recruitment Option

 

 

 

V. Gunderson, Corporate Services, made a presentation and answered the Board's questions.

 

 

Moved A.  Maurer:

 

 

 

That the February 4, 2014, Corporate Services report CR_692, be postponed to the April 17, 2014, LRT Governance Board meeting.

Corporate Svcs.

Due Date:
Apr. 17, 2014

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.2

Bylaw 16692 to Amend Bylaw 15659 LRT Governance Board Bylaw

 

 

 

A. Kaplan, Corporate Services (Law), made a presentation and answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

That LRT Governance Board recommend to City Council:

        That Bylaw 16692 receive the appropriate readings.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.3

Governance Board Bylaw Review

 

 

 

C. Pooli, Corporate Services (Law), made a presentation and answered the Board's questions.  A. Kaplan, Corporate Services (Law), answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

Governance Board Bylaw Review -  Draft Amendments

That Administration bring forward for review, draft amendments to Bylaw 15659.

Transportation Svcs.

Due Date:
Mar. 25, 2014

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.4

LRT Governance Board Semi-Annual Report

 

 

Moved D. Hickey:

 

 

 

That the LRT Governance Board recommend to City Council:

That the LRT Governance Board semi-annual report, as outlined in the February 4, 2014, Transportation Services report CR_902, be received for information.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

5.5

Project Update - Valley Line LRT - Verbal Report

 

 

 

B. Smid, Transportation Services, made a presentation and answered the Board's questions.  B. Griffiths and
W. Mandryk, Transportation Services, answered the Board's questions.

 

 

Moved T. Ball:

 

 

 

That the February 4, 2014, Transportation Services verbal report on the Project Update - Valley Line LRT, be received for information.

Transportation Svcs.

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm, I. Ing

 

6.

PRIVATE REPORTS

6.1

Request for Qualifications - Valley Line Stage 1 - Review

 

 

 

The LRT Governance Board met in private at 11:19 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:28 p.m.

 

 

Moved K. Chisholm:

 

 

 

1.  That the Draft Request for Qualifications document, as outlined in Attachment 1 of the November 26, 2013, Transportation Services report CR_757, be approved.
2.  That the City Manager be authorized to make amendments to the Draft Request for Qualification document as discussed at the February 4, 2014, LRT Governance Board meeting and as may be required prior to the issuance of the Request for Qualifications.
3.  That Administration be authorized to issue the Request for Qualification in the form approved and as amended by the City Manager upon confirmation that Council approved funding for the project has been committed.
4.  That the February 4, 2014, Transportation Services report CR_923, remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.2

Valley Line LRT Stage 1 LRT Project - Follow-up Information - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:19 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:28 p.m.

 

 

Moved T. Ball:

 

 

 

That the February 4, 2014, Transportation Services verbal report on the Valley Line LRT Stage 1 LRT Project - Follow-up Information, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.3

Project Risks - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:19 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:28 p.m.

 

 

Moved T. Ball:

 

 

 

That the February 4, 2014, Transportation Services verbal report on Project Risks, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

6.4

RFP Scoring Model - Verbal Report

 

 

 

The LRT Governance Board met in private at 11:19 a.m., pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

The LRT Governance Board met in public at 2:28 p.m.

 

 

Moved T. Ball:

 

 

 

That the February 4, 2014, Transportation Services verbal report on the RFP Scoring Model, be received for information and remain private pursuant to sections 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Transportation Svcs.

 

 

 

In Favour:

Carried

 

 

A. Maurer, D. Hickey, T. Ball, K. Chisholm

 

 

Absent:

 

 

 

I. Ing

 

7.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

A. Maurer asked whether there were any Notices of Motion.  There were none.

 

8.

ADJOURNMENT

 

 

The meeting adjourned at 2:31 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk