COUNCIL SERVICES COMMITTEE

 

MINUTES


July 15, 2019  –  River Valley Room

 

 

PRESENT

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger,
B. Henderson, D. Iveson, S. McKeen, M. Nickel, A. Paquette, M. Walters
Mayor D. Iveson is a Committee Member pursuant to section 15(3), Council Committees Bylaw 18156
Councillor A. Paquette was absent for a portion of the meeting with notice.

ABSENT

M. Walters
Councillor M. Walters was absent with notice.

ALSO IN ATTENDANCE

L. Cochrane, City Manager

I. MacLean, Office of the City Clerk

R. Yusuf, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      2

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             2

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          UPDATES ON SCHEDULED REPORTS                                       3

5.          STATUS REPORT AND  REQUESTS TO RE-ROUTE               3

5.1        Options for Noting Absences in Open Data                                 3

5.2        Council Budget Process - Feedback                                             3

6.          REPORTS                                                                                              4

6.1        2019 Council Calendar Feedback                                                   4

6.2        City-funded Constituency Offices                                                   4

6.3        Bylaw 18946 - Council Code of Conduct Bylaw

             Amendment No. 4 - Lobbyist Registry                                           5

6.4        Review of Services Provided to the Councillors'

             Offices                                                                                                     7

6.5        Implications of Early Agenda Distribution and

             Options for a Pilot Project                                                                  7

7.          PRIVATE REPORTS                                                                           8

8.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   8

9.          ADJOURNMENT                                                                                  8

 

 

 

 

Carried

Carried

None

 

See minutes

None

None

None

None

 

Carried

Carried

 

Carried

Action

 

Action

 

Referred

 

Action

None

 

None

 

 

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor A. Knack called the meeting to order at 9:30 a.m.

 

1.2

Adoption of Agenda

 

 

Moved M. Banga:

 

 

 

That the July 15, 2019, Council Services Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, S. McKeen,
M. Nickel

 

 

Absent:

 

 

 

A. Paquette, M. Walters

 

1.3

Adoption of Minutes

 

 

Moved S. Hamilton:

 

 

 

That the April 29, 2019, Council Services Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, S. McKeen,
M. Nickel

 

 

Absent:

 

 

 

A. Paquette, M. Walters

 

1.4

Protocol Items

 

 

 

There were no protocol items.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

All items were selected for debate.

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any of the items to be dealt with at a specific time.

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

4.

UPDATES ON SCHEDULED REPORTS - NONE

5.

STATUS REPORT AND  REQUESTS TO RE-ROUTE

5.1

Options for Noting Absences in Open Data

 

 

Moved B. Esslinger:

 

 

 

That the revised due date of To Be Determined, be approved.

 

Office of the City Manager

Due Date:
TBD

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, S. McKeen,
M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

5.2

Council Budget Process - Feedback

 

 

Moved B. Esslinger:

 

 

 

That Council Services Committee recommend to City Council:

That the Office of the City Manager report CR_6775 Council Budget Process - Feedback report be re-routed to the November 5, 2019, City Council meeting.

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, S. McKeen,
M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

6.

REPORTS

6.1

2019 Council Calendar Feedback

 

 

 

D. Beaudry, Acting City Clerk, made a presentation and answered the Committee's questions.

 

 

Moved S. Hamilton:

 

 

 

That the July 15, 2019, Office of the City Manager report CR_7179, be received for information.

Office of the City Manager

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, S. McKeen,
M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

6.2

City-funded Constituency Offices

 

 

 

D. Beaudry, Acting City Clerk, made a presentation and answered the Committee's questions. B. Rathgeber, Integrity Commissioner; L. Cochrane, City Manager; and
B. Andrachuck, City Solicitor, answered the Committee's questions.

 

 

Moved M. Banga:

 

 

 

That the July 15, 2019, Office of the City Manager report CR_7129, be received for information.

Office of the City Manager

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, D. Iveson,
S. McKeen, M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

 

Moved D. Iveson:

 

 

 

Councillor Ward Budgets for the Booking or Lease of City Facilities for Council Business

That Administration provide a report on:

·         the use of Councillor Ward Budgets for the booking or lease of City Facilities for Council business.

·         a review of applicable policies and procedures that may need to be amended, and

·         potential risk to the City of Edmonton.

Office of the City Manager

 




 

 

 

 

Due Date:
Oct. 21, 2019

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, B. Esslinger, B. Henderson, D. Iveson, S. McKeen,
M. Nickel, A. Paquette

 

 

Opposed:

 

 

 

J. Dziadyk

 

 

Absent:

 

 

 

M. Walters

 

6.3

Bylaw 18946 - Council Code of Conduct Bylaw Amendment No. 4 - Lobbyist Registry

 

 

 

D. Beaudry, Acting City Clerk; D. Nielson, Office of the Mayor; B. Rathgeber, Integrity Commissioner; L. Cochrane, City Manager; and N. Jacobsen, Office of the City Manager Office (Law), answered the Committee's questions.

 

 

Moved A. Knack:

 

 

 

  1. That Bylaw 18946 be referred to Administration for alignment with the Mayor’s Office Lobbyist registration process.
  2. That a pilot Lobbyist registry be developed, in alignment with the Mayor’s Office Lobbyist registration process, for Councillors wishing to participate.

 

 

 

Members of the Committee requested that the motion be split for voting purposes.

 

 

Part 1 of Motion, put

 

 

 

  1. That Bylaw 18946 be referred to Administration for alignment with the Mayor’s Office Lobbyist

 

 

In Favour:

Lost

 

 

A. Knack, B. Esslinger, B. Henderson, D. Iveson,
S. McKeen

 

 

Opposed:

 

 

 

S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

 

Part 2 of Motion, put

 

 

 

  1. That a pilot Lobbyist registry be developed, in alignment with the Mayor’s Office Lobbyist registration process, for Councillors wishing to participate.

 

 

In Favour:

Lost

 

 

A. Knack, B. Esslinger, B. Henderson, D. Iveson,
S. McKeen

 

 

Opposed:

 

 

 

S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

 

Moved T. Cartmell:

 

 

 

Creation of a Lobbyist Registry

That Administration return to Council Services Committee with a report exploring the creation of a Lobbyist Registry, with the process being similar to the Province of Alberta Lobbyist Registry, and report back on the ability to complete with existing resources.

Office of the City Manager

 

 

Due Date:
March 2020

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, J. Dziadyk, B. Esslinger, B. Henderson, D. Iveson,
S. McKeen, M. Nickel, A. Paquette

 

 

Absent:

 

 

 

M. Walters

 

6.4

Review of Services Provided to the Councillors' Offices

 

 

 

Councillors M. Nickel and B. Esslinger requested this item be referred to City Council without a Committee recommendation.

 

6.5

Implications of Early Agenda Distribution and Options for a Pilot Project

 

 

 

D. Beaudry, Acting Deputy City Clerk; A. Giesbrecht, Office of the City Manager; and D. Siebold, Office of the City Clerk, answered the Committee's questions.

 

 

Moved B. Esslinger:

 

 

 

The Council Services recommend to City Council:

 

That Administration proceed with a pilot project for the early distribution of agendas, as set out in Attachment 1 of the July 15, 2019, Office of the City Manager report CR_7206, with the early release of agendas to begin for the August 19, 2019, round of meetings.

 

 

 

 

Early Agenda Distribution - Pilot Project Results

That the motion on the floor be referred to Administration with a report back, including a survey of Council and Administration on the pilot, in the first quarter of 2020.

Moved S. Hamilton (Made at the April 29, 2019, Council Services Committee meeting):

That Administration return to City Council with amendments to Bylaw 18155, Council Procedures Bylaw, to provide for:

a.    Agenda distribution of City Council and Standing Committee agendas at least ten clear days prior to the meeting.

b.    Agenda distribution at a set time (noon), unless exigent circumstances exist.

Office of the City Manager

 

Due Date:
March 2020

 

 

In Favour:

Carried

 

 

A. Knack, S. Hamilton, M. Banga, T. Cartmell, T. Caterina, B. Esslinger, B. Henderson, D. Iveson, S. McKeen,
A. Paquette

 

 

Opposed:

 

 

 

J. Dziadyk, M. Nickel

 

 

Absent:

 

 

 

M. Walters

 

7.

PRIVATE REPORTS - NONE

8.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor A. Knack asked whether there were any Notices of Motion. There were none.

 

9.

ADJOURNMENT

 

 

The meeting adjourned at 11:53 a.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk