UTILITY COMMITTEE

 

MINUTES


June 18, 2013  –  River Valley Room

 

 

PRESENT

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

ABSENT

None

ALSO IN ATTENDANCE

B. Anderson, D. Loken

L. Sahli, Office of the City Clerk

L. Long, Office of the City Clerk

J. Beckett, Utility Advisor

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                            2

1.1        Call to Order                                                                                          2

1.2        Adoption of Agenda                                                                            2

1.3        Adoption of Minutes                                                                           2

1.4        Protocol Items                                                                                      3

2.          ITEMS FOR DISCUSSION AND RELATED BUSINESS             3

2.1        Select Items for Debate                                                                      3

2.2        Requests to Speak                                                                              3

2.3        Requests for Specific Time on Agenda                                         3

3.          COUNCILLOR INQUIRIES                                                                 3

4.          REPORTS TO BE DEALT WITH AT A FUTURE MEETING      3

5.          STATUS REPORT                                                                               3

5.1        Review of Utility Billing Services - External

             Consultant's Report                                                                            3

6.          REPORTS                                                                                              4

6.1        Utilities Consumer Advocate Advisory Board

             2012-2013 Activitiy Report From Edmonton

             Representative                                                                                     4

6.2        EPCOR Water Services Inc. Performance Based Rates

             - 2012 Progress Report                                                                      4

6.3        Drainage Services Business Plan                                                  4

6.4        Staffing Levels in Waste Management Utility -

             Terms of Reference                                                                             5

6.5        Regional Wastewater Exchange Coordinating

             Committee - Terms of Reference                                                     5

6.6        2014 - 2016 Waste Management Utility Business Plan              5

6.7        Development Levy for the Maple Ridge Industrial

             Lands                                                                                                      6

7.          RESPONSES TO COUNCILLOR INQUIRIES                                6

8.          PRIVATE REPORTS                                                                           6

8.1        Submitting Bids to External Agencies for

             Provision of Waste Management Services                                   6

8.2        Contract for Landfill Disposal Services                                         6

9.          NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY

             NOTICE                                                                                                   7

10.        ADJOURNMENT                                                                                  7

 

 

 

 

Carried

Carried

See Minutes

 

See Minutes

None

None

None

None

 

 

Carried

 

 

 

Carried

 

Carried

Carried

 

Carried

 

Carried

Carried

 

Carried

None

 

 

Carried

Carried

 

None

 

DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

Councillor D. Iveson called the meeting to order at
1:35 p.m.

 

1.2

Adoption of Agenda

 

 

Moved E. Gibbons:

 

 

 

That the June 18, 2013, Utility Committee meeting agenda be adopted with the following changes:

6.2  EPCOR Water Services Inc. Performance Based Rates - 2012 Progress Report

6.7  Development Levy for the Maple Ridge Industrial Lands

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

1.3

Adoption of Minutes

 

 

Moved A. Sohi:

 

 

 

That the April 9, 2013, Utility Committee meeting minutes be adopted.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi

 

 

Absent:

 

 

 

B. Henderson

 

1.4

Protocol Items

 

1.4

Severe Weather Event (D. Iveson)

 

 

 

Councillor D. Iveson, on behalf of Utility Committee, thanked C. Ward for his response to questions from the public on the recent severe weather event in Edmonton.

 

 

 

 

 

2.

ITEMS FOR DISCUSSION AND RELATED BUSINESS

2.1

Select Items for Debate

 

 

 

The following items were selected for debate: 6.1, 6.2, 6.3, 6.4, 6.5, 6.6 and 6.7.

 

 

 

 

 

2.2

Requests to Speak

 

 

 

There were no requests to speak.

 

 

 

 

 

2.3

Requests for Specific Time on Agenda

 

 

 

There were no requests for any items to be heard at a specific time.

 

 

 

 

 

3.

COUNCILLOR INQUIRIES

 

 

There were no Councillor Inquiries.

 

 

 

 

 

4.

REPORTS TO BE DEALT WITH AT A FUTURE MEETING - NONE

5.

STATUS REPORT

5.1

Review of Utility Billing Services - External Consultant's Report

 

 

Moved E. Gibbons:

 

 

 

That the revised due date of August 27, 2013, be approved.

 

Financial Srvs. and Utilities

Due Date: Aug. 27, 2013

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.

REPORTS

6.1

Utilities Consumer Advocate Advisory Board 2012-2013 Activity Report from Edmonton Representative

 

 

 

M. Sherk, Utilities Consumer Advocate Advisory Board, made a presentation and answered the Committee’s questions.

 

 

Moved E. Gibbons:

 

 

 

That the Utilities Consumer Advocate Advisory Board 2012/2013 Activity report, as outlined in Attachment 1 of the June 18, 2013, Corporate Services report CR_215, be received for information.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.2

EPCOR Water Services Inc. Performance Based Rates - 2012 Progress Report

 

 

 

D. Manning and L. Zenari, EPCOR Water Services Inc., made a presentation and answered the Committee's questions.  L. Rosen, Chief Financial Officer and Treasurer; and J. Beckett, Utilities Advisor, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That Utilities Committee recommend to City Council: 

That the June 18, 2013, Financial Services and Utilities report CR_69, be received for information.

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.3

Drainage Services Business Plan

 

 

 

C. Ward, Financial Services and Utilities; made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved D. Iveson:

 

 

 

That the June 18, 2013, Financial Services and Utilities report CR_85, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.4

Staffing Levels in Waste Management Utility - Terms of Reference

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
L. Rosen, Chief Financial Officer and Treasurer, answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the June 18, 2013, Financial Services and Utilities report CR_90, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.5

Regional Wastewater Exchange Coordinating Committee - Terms of Reference

 

 

 

C. Ward, Financial Services and Utilities, answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the June 18, 2013, Financial Services and Utilities report CR_99, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.6

2014 - 2016 Waste Management Utility Business Plan

 

 

 

L. Girard, Financial Services and Utilities, made a presentation and answered the Committee's questions. 
K. Chan, Financial Services and Utilities; L. Rosen, Chief Financial Officer and Treasurer; and J. Beckett, Utilities Advisor; answered the Committee's questions.

 

 

Moved B. Henderson:

 

 

 

That the June 18, 2013, Financial Services and Utilities Report CR_110, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

6.7

Development Levy for the Maple Ridge Industrial Lands

 

 

 

L. Rosen, Chief Financial Officer and Treasurer, made a presentation and answered the Committee's questions. 
J. Hancock, Transportation Services; C. Ward, Financial Services and Utilities; and J. Beckett, Utilities Advisor; answered the Committee's questions.

 

 

Moved E. Gibbons:

 

 

 

That the June 18, 2013, Financial Services and Utilities report CR_266, be received for information.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

7.

RESPONSES TO COUNCILLOR INQUIRIES - NONE

8.

PRIVATE REPORTS

8.1

Submitting Bids to External Agencies for Provision of Waste Management Services

 

 

Moved E. Gibbons:

 

 

 

 That the June 18, 2013, Financial Services and Utilities report CR_96, be received for information and remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs. and Utilities

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

8.2

Contract for Landfill Disposal Services

 

 

Moved E. Gibbons:

 

 

 

1.    That an agreement with Waste Management of Canada Corporation for landfill disposal services in an amount not to exceed $4,000,000 plus GST, be approved, and that the agreement be in form and content, and with contract terms to be in a form and content acceptable to the City Manager.

2.    That the June 18, 2013, Financial Services and Utilities report CR_111 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Financial Svcs.and Utilities

 

 

 

In Favour:

Carried

 

 

D. Iveson, E. Gibbons, A. Sohi, B. Henderson

 

9.

NOTICES OF MOTION AND MOTIONS WITHOUT CUSTOMARY NOTICE

 

 

Councillor D. Iveson asked whether there were any Notices of Motion.  There were none.

 

 

 

 

 

10.

ADJOURNMENT

 

 

The Committee adjourned at 3:45 p.m.

 

 

 

 

 

 

 

 

 

 

 

______________________                                   ______________________

Chair                                                                          City Clerk