INDEPENDENT COUNCIL COMPENSATION COMMITTEE

 

MINUTES


April 26, 2012  –  Office of the City Clerk Boardroom

 

 

PRESENT

P. Clark, D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

ABSENT

None

ALSO IN ATTENDANCE

A. Sinclair, City Clerk
C. Card, Corporate Services
A. Kotyk, Corporate Services
D. Popowich, Corporate Services
J. Rose, Financial Services
C. Johnston, Office of the City Clerk

 

TABLE OF CONTENTS

ITEM

                                                                                                         PAGE

DECISION

 

1.          CALL TO ORDER AND RELATED BUSINESS                             1

1.1        Call to Order                                                                                          1

1.2        Adoption of Agenda                                                                            3

2.          REPORTS                                                                                              3

2.1        Introductions                                                                                        3

2.2        Meeting Process                                                                                  3

2.3        Current Remuneration for Members of Council                          3

2.4        Council Remuneration History                                                        4

2.5        Hiring an Outside Consultant                                                           4

2.6        Research Required                                                                             4

2.7        Meeting Schedule                                                                                7

3.          PRIVATE REPORTS - NONE                                                             7

4.          ADJOURNMENT                                                                                  7

 

 

 

 

Carried

 

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Actions

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DECISION SUMMARY

ITEM

 

DECISION

1.

CALL TO ORDER AND RELATED BUSINESS

1.1

Call to Order

 

 

 

A. Sinclair, City Clerk, called the meeting to order at
1:55 p.m.

Election of Chair

A. Sinclair, City Clerk, called for nominations for the position of Chair, Independent Council Compensation Committee.

S. Ewart-Johnson nominated P. Clark for the position of Chair, Independent Council Compensation Committee.

A. Sinclair, City Clerk, asked if there were any further nominations.  There being none, A. Sinclair, asked for a motion to close nominations. 

 

 

Moved S. Ewart-Johnson:

 

 

 

That nominations for the position of Chair, Independent Council Compensation Committee, close.

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

 

 

P. Clark was elected by acclamation as Chair, Independent Council Compensation Committee.

A. Sinclair, City Clerk, vacated the Chair and 
P. Clark presided.

Election of Vice-Chair

P. Clark called for nominations for the position of
Vice-Chair, Independent Council Compensation Committee.

S. Ewart-Johnson nominated D. McKinley for the position of Vice-Chair, Independent Council Compensation Committee.

P. Clark asked if there were any further nominations.  There being none, P. Clark asked for a motion to close nominations. 

 

 

Moved S. Ewart-Johnson:

 

 

 

That nominations for the position of Vice-Chair, Independent Council Compensation Committee, close.

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

1.2

Adoption of Agenda

 

 

Moved D. McKinley:

 

 

 

That the April 26, 2012, Independent Council Compensation Committee meeting agenda be adopted.

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

2.

REPORTS

2.1

Introductions

 

 

 

A. Sinclair, City Clerk, made a presentation.

 

2.2

Meeting Process

 

 

 

A. Sinclair, City Clerk, made a presentation and answered the Committee's questions.

A handout provided by A. Kotyk, Corporate Services, was distributed to the Members of the Committee and a copy was filed with the Office of the City Clerk.

 

2.3

Current Remuneration for Members of Council

 

 

 

C. Card, Corporate Services, made a presentation and answered the Committee's questions.

A handout provided by A. Kotyk, Corporate Services, was distributed to the Members of the Committee and a copy was filed with the Office of the City Clerk.

 

2.4

Council Remuneration History

 

 

 

A. Sinclair, City Clerk; and J. Rose, Financial Services, made presentations and answered the Committee's questions.

 

2.5

Hiring an Outside Consultant

 

 

 

A. Sinclair, City Clerk; and D. Popowich, Corporate Services, made presentations and answered the Committee's questions.

 

2.6

Research Required

 

 

 

A. Sinclair, City Clerk, made a presentation and answered the Committee's questions.

 

 

Moved G. Andrews:

 

 

 

Municipal Tax Free Portion Comparison

That Administration provide a report outlining updates to the Mayor and Councillor Tax Free Portion Comparison referenced the HayGroup Report (pgs. 9, 11), including the February 24, 2006, Municipal Council Compensation Survey report attachment 1.

Corporate Svcs.

Due Date:
Jun. 11, 2012

 

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

              P. Clark

 

 

Moved G. Andrews:

 

 

 

Historical Mayor and Councillor Compensation Differentials

That Administration provide a report outlining the historical differential between Mayor and Councillor compensation for Edmonton and Calgary.

Corporate Svcs.

Due Date:
Jun. 11, 2012

 

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Public Survey and Consultation Strategy

That Administration provide a report outlining a strategy for public survey and consultation regarding Council compensation.

Corporate Svsc.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Survey of Council

That Administration conduct a survey of Council and report back regarding:

a.         Tax exemption option views

b.         Average weekly hours of work

c.         Allocation of annual increase

d.         Workload and job description changes, including effects of ward boundary amendment, Council Initiatives, Standing Committees, and other groups at which Council is represented.

Corporate Svcs.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Economic Indicators

That Administration provide a report outlining trends in average weekly wages for Alberta and Edmonton, together with an examination of inflationary conditions.

Corporate Svcs.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Perquisites and Benefits 

That Administration provide a report outlining updates to Perquisites and Benefits referenced in the HayGroup Report (pg. 13), specifically regarding the 25% comparator alignment, together with any additional updates to the HayGroup Report.

Corporate Svcs.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Municipal Pay Practices

That Administration provide a report outlining updates to Municipal Pay Practices referenced in the HayGroup Report (pg. 12).

Corporate Svcs.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

 

Moved D. McKinley:

 

 

 

Alberta MLA Report – Executive Summary

That Administration provide an Executive Summary of the Alberta MLA compensation review due in May 2012.

Corporate Svcs.

 

Due Date: Jun. 11, 2012

 

 

In Favour:

Carried

 

 

D. McKinley, G. Andrews, P. Precht, S. Ewart-Johnson

 

 

Absent:

 

 

 

P. Clark

 

2.7

Meeting Schedule

 

 

 

A. Sinclair, City Clerk; and A. Kotyk, Corporate Services, made presentations and answered Committee's questions.

 

 

Moved P. Clark:

 

 

 

Future Independent Council Compensation Meeting

That the next meeting of the Independent Council Compensation Committee be held on June 11, 2012, from 2 p.m. to 4 p.m., in the Office of the City Clerk Boardroom.

Corporate Svcs.

 

 

 

In Favour:

Carried

 

 

P. Clark, D. McKinley, G. Andrews, P. Precht,
S. Ewart-Johnson

 

3.

PRIVATE REPORTS - NONE

4.

ADJOURNMENT

 

 

The meeting adjourned at 2:55 p.m.

 

 

 

 

______________________                                   ______________________

Chair                                                                           City Clerk